OL98: How to Create Custom Views

ID: Q180486

The information in this article applies to:

SUMMARY

In Microsoft Outlook 98, you can create customized views to improve organization and productivity by using sorting and filtering. These views will also be available on shared or published folders.


MORE INFORMATION

Creating custom views is a two step process. First, you define the sorting or filtering parameters; then, you define or set the view. This article uses a filter example; the process is similar for a sort criteria.

Define the Criteria

NOTE: The Filter dialog box is context sensitive and will reflect the current open folder. We will use the Contacts folder and filter on the Category field.

To define a filter criteria, follow these steps:

  1. On the View menu, point to Current View and click Customize Current View.


  2. In the View Summary dialog box, click Filter.


  3. Click the More Choices tab, and then click Categories.


  4. Click to select the Category you want to view; then click OK three times to close the Dialog boxes.


To Define the View

There are two methods to define the view once the filter has been set.

Method 1

On the Advanced toolbar, select the text in the Current View box, and type a name for your custom view. Press ENTER and then click OK.

Method 2

  1. On the View menu, point to Current View, click Define Views and click New.


  2. In the "Name of new view" box, type a name for your custom view.


  3. Click OK, OK, and Close.


To Set Filters and Create a New View

  1. On the View menu, point to Current View, click Define Views and then click New.


  2. Type a name for your view.

    NOTE: Click to select "This folder, visible to everyone" if you are going to publish the folder by way of Net Folders, or are going to share the folder in any way, and then click OK.


  3. To define elements of the view, click Fields, Group By, Sort, Filter, Other Settings, or Automatic Formatting, and make choices to define your view settings. In the upper-right corner of the title bar there is a question mark; if you click the question mark and then click one of the items you will see additional information about the item.


  4. Click OK and Close to close all windows.



REFERENCES

For more information about how to create a custom view, click the Office Assistant, type "Custom view," and click Search. Click "Change the view," and then click "Create a Custom View."

For more information about filtering, click the Office Assistant, type "Filter" and click Search. Click to select the appropriate topic.

For more information on sorting, click the Office Assistant type "Sort" and click Search. Click to select the appropriate topic.

Additional query words: format 


Keywords          : kbdta DcmHlp 
Version           : WINDOWS:98
Platform          : WINDOWS 
Issue type        : kbhowto

Last Reviewed: July 28, 1999