OL98: Removing Meeting Appointments from Attendees' Calendars

ID: Q180973

The information in this article applies to:

SUMMARY

When using the Meeting Planner in Microsoft Outlook, you can invite others to a meeting by sending meeting requests that are automatically processed and placed on the attendees' calendars. Outlook does not have a feature that enables you to send a cancellation request that automatically removes a meeting appointment from the attendees' calendars.


MORE INFORMATION

To work around this, use either of the following methods:

Cancel and Recreate the Meeting

To cancel the meeting and then recreate the meeting without inviting any of the previous attendees you don't want to attend the meeting, use the
  1. In Outlook, click Calendar.


  2. Click the meeting you organized.


  3. On the File menu, point to Open and click Selected Items.


  4. On the Actions menu, click Cancel Meeting.


  5. Use the Meeting Planner to recreate the meeting the same way you created the original meeting, however, this time invite only those you want to attend.


Create a Visual Basic for Applications Solution

Create a custom solution for meeting requests that enables you to delete a meeting from another user's calendar.

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web:
http://www.microsoft.com/support/supportnet/refguide/
The following Visual Basic for Applications automation code can be used to delete a meeting from another user's calendar. The sample code deletes a meeting for January 1, 1997 at 9:00 AM from the calendar of a user named johndoe.

NOTE: You must have Delegate permission for the following example to work. 

   Sub RemoveAppt()
   Set myOlApp = CreateObject("Outlook.Application")
   Set olns = myOlApp.GetNameSpace("MAPI")
   mymail = "johndoe"
   Set myRecip = olns.CreateRecipient(mymail)
   myRecip.Resolve
   If myRecip.Resolved Then
      Set MyFolder = olNS.GetSharedDefaultFolder(myRecip,olFolderCalendar)
      day1 = "1/1/97 9:00 AM"
      Set MyAppointments = MyFolder.Items
      Set MyAppt = myappointments.Find("[Start] = """ & day1 & """")
      If MyAppt Is Nothing Then
         MsgBox "Appointment not found."
      Else
         MyAppt.Delete
      End If
   Else
      MsgBox "Could not resolve e-mail name"
   End If
   End Sub


REFERENCES

For more information about creating solutions with Microsoft Outlook 98, please see the following articles in the Microsoft Knowledge Base:

Q180826 OL98: Resources for Custom Forms and Programming

Q182349 OL98: Questions About Custom Forms and Outlook Solutions

Additional query words: OutSol OutSol98 


Keywords          : GnlCal 
Version           : WINDOWS:
Platform          : WINDOWS 
Issue type        : kbhowto

Last Reviewed: August 5, 1999