WD: Cross-Reference Text Format Lost in Form Field Bookmark

ID: Q165565

The information in this article applies to:

Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
Microsoft Word for Windows 95, versions 7.0, 7.0a
Microsoft Word for Windows NT, version 6.0
Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
Microsoft Word 98 Macintosh Edition

SYMPTOMS

When you update a cross-reference to the bookmark of a text form field contained in a protected section, the resulting cross-reference text may not be correctly formatted. This problem occurs when the following conditions are true:

Manual formatting has been applied to the cross-reference field.
```
    -and-
```
You have typed multiple words into the text form field.

NOTE: Only the first word of the cross-reference text will contain the correct formatting. In Microsoft Word 98 Macintosh Edition, no words in the cross-reference contain the formatting change.

WORKAROUND

To work around this problem, use either of the following methods.

Method 1: Modify the Cross-Reference Field Code

Once you have applied formatting to the cross-reference field, turn on the field codes. The field code should resemble the following:

   {ref Text1 \* MERGEFORMAT}

Change MERGEFORMAT to CHARFORMAT so that your cross-reference field now looks like the following:

   {ref Text1 \* CHARFORMAT}

To turn your field codes on or off, follow these steps:

1. On the Tools menu, click Options (in Microsoft Word 98 Macintosh Edition, click Preferences).

2. On the View tab, select the Field Codes check box.

3. Click OK.

NOTE: A check mark in the check box indicates that the option is turned on.

Method 2: Apply a Style

Instead of manually formatting the cross-reference field, apply a Style to the field.

STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article.

Additional query words: 8.0 8.00

Keywords          : word8 kbfield winword 
Version           : MACINTOSH:6.0.1,6.0.1a,98; WINDOWS:6.0,6.0c,6.0a,7.0,7.0a
Platform          : MACINTOSH WINDOWS winnt
Issue type        : kbbug

Last Reviewed: December 23, 1998