WD: Styles and AutoText Not Copied to New Template Based on Normal.dot

ID: Q74722

The information in this article applies to:

Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
Microsoft Word for Windows 95, versions 7.0, 7.0a
Microsoft Word for Windows NT, version 6.0
Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a

SYMPTOMS

When you create a new template based on your Normal.dot template, the following attributes are not copied to the new template:

All user defined styles

Changes made to default (built-in) styles

Text that you typed in Normal.dot

Built-in Autotext Entries (Attention Line, Closing, Header/Footer, Mailing Instructions, Reference Line, Salutation, and Subject Line)

NOTE: This problem does not occur for any other template you may use to base your new template on.

CAUSE

Because items stored in the Normal template are available from any Word document, these items are not copied to the new template.

WORKAROUND

To include all style definitions when creating a new template based on Normal, use any of the following methods.

Method 1: Create a new document based on Normal and save it as a template.

On the File menu, click New.

On the General tab, click Blank Document. Under Create New, click Document, and then click OK.

Word versions 1.x, 2.x, 6.x:

In the New dialog box, under Template, click Normal. Under New, click Document, and then click OK.

On the File menu, click Save As.

In the Save As dialog box, change the Save As Type "Document Template (*.dot)," and then click OK.

NOTE: You may want to change the file name before saving your new template.

Method 2: Use the Organizer (Word versions 6.x, 7.x)

Copy the styles you want from the Normal template into your new template using the Organizer. To access the Organizer, click Style on the Format menu.

Method 3: Word for Windows, versions 1.x and 2.x Only

Merge the styles from the Normal template into your new template.

REFERENCES

Word for Windows 95, versions 7.0, 7.0a

For more information about the Organizer, click Answer Wizard on the Help menu, type "Organizer," click Search, click "Copy styles, AutoText entries, toolbars, or macros to a template," and then click the Display button.

Word for Windows, versions 6.0, 6.0a, 6.0c

For more information about the Organizer, click "Search for Help on" on the Help menu, type "Organizer," click Display, click "Copying styles from a document or template," and then click the Display button.

Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a

For more information about the Organizer, click "Search for help on" on the Help menu (this is the button on the menu bar that has a question mark), type "Organizer," click Show Topics, click "Copying styles from a document or template" and then click Go To.

Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c

"Microsoft Word for Windows" Users Guide, page 207

Word for Windows, versions 1.0, 1.1, 1.1a

"Microsoft Word for Windows" User's Reference, page 345

Additional query words:


Keywords          : kbusage kbdta kbtemplate 
Version           : MACINTOSH:6.0,6.0.1,6.0.1a; WINDOWS:1.0,1.1,1.1a,2.0,2.0a,2.0a-CD,2.0b,2.0c,6.0,6.0a,6.0c,7.0,7.0a; winnt:6.0
Platform          : MACINTOSH WINDOWS winnt 
Issue type        : kbprb

Last Reviewed: July 15, 1999