WD95: WP 5.x Paragraph Number Cross-Reference Cannot Be Updated

ID: Q187841

The information in this article applies to:

Microsoft Word for Windows 95, versions 7.0, 7.0a

SYMPTOMS

When you open a WordPerfect 5.x document containing cross-references to paragraph numbers, the results of the cross-references may become 0 (zero) and you cannot update the cross-references.

For example, after you open a WordPerfect 5.x document, a cross-reference that should appear as

   See paragraph I.A.1

may appear as

   See paragraph 0

CAUSE

This problem occurs because Word converts all WordPerfect paragraph numbering ([ParNum]) codes to {seq} (sequence) fields.

NOTE: Microsoft implemented the use of {seq} fields to overcome differences in Word and WordPerfect numbering models. However, a consequence of this change is that cross-references to paragraphs numbered with {seq} fields, instead of heading or multilevel list numbering, cannot be updated.

RESOLUTION

To successfully convert the WordPerfect Numbering and Outline feature to Word paragraph numbering, use the following steps:

1. Using a text editor such as Notepad, edit the Mstxtcnv.ini file

   (located in your Windows program directory).

2. In the [WordPerfect5Conv] section, add the following entry on a new

   line after the last existing entry in the section:

      FavourSequenceFields=No

3. Save and exit the Mstxtcnv.ini file.

Now, when you convert WordPerfect 5.x documents, the numbering features in WordPerfect will be converted to Word numbering features automatically, and paragraph number cross-references will be retained.

NOTE: Reverting to prior functionality may result in numbering problems caused by model differences between Word and WordPerfect that the use of {seq} fields was designed to resolve.

To temporarily work around this problem, remove the {seq} fields from the referenced paragraphs and apply paragraph numbering using the Bullets And Numbering feature. To do this, follow these steps:

1. Press ALT+F9 to view field codes. The paragraph numbering fields should

   resemble the following:

      {seq level0 \h \r0}

2. Select the entire sequence field ({seq level0 \h \r0}) and delete it.

3. On the Format menu, click Bullets And Numbering.

   NOTE: The insertion point must be in the paragraph (or the paragraph
   selected) that contained the {seq} fields.

4. Click either the Numbered or Multilevel tab (click the tabl that

   provides numbering options that best correspond to the current numbering
   scheme).

5. Click Modify.

6. Change the number to the correct value in the Start At box and click OK.

7. Once all of the referenced paragraphs are formatted as Numbered (or

   Multilevel), update the cross-reference fields.

   To update a cross-reference, select the cross-reference and then press
   F9.

   NOTE: You may need to delete any extraneous characters that may appear
   as part of the cross-reference result.

Additional query words: conversion convert converted converts converting translation translated translates translating transfer transferred transfers transferring

Keywords          : kbfield word7 word95 
Version           : WINDOWS:7.0,7.0a
Platform          : WINDOWS
Issue type        : kbprb

Last Reviewed: February 13, 1999