WD97: Entries in Text Box/Callouts Missing from TOC

ID: Q190873

The information in this article applies to:

Microsoft Word 97 for Windows

SYMPTOMS

When you create or update a table of contents, the resulting table of contents is missing some entries. If Microsoft Word finds no entries to use in the table of contents, the following error message appears in the document:

   Error! No table of contents entries found

CAUSE

When Word builds a table of contents, it does not look in the drawing layer for text to include in the table of contents. Word looks only in the document layer.

Text boxes and callouts are placed in the drawing layer. Therefore, Word ignores any TC fields or heading styles that appear in text boxes or callouts when it builds or updates the table of contents.

WORKAROUND

To work around this problem, use either of the following methods:

Place the text or TC field that you want included in the table of contents in the document layer instead of the drawing layer.
NOTE: If you have selected an object in the drawing layer prior to inserting a caption, the caption will also be in the drawing layer. If the insertion point is outside the object, then the caption will be on the text layer.
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Place the text or TC field in a frame instead of in a text box or callout.

NOTE: In Word 97 for Windows, frames are not readily available. You need to enter the information into either a text box or caption and then convert that object to a frame by following these steps:

    1. Click once on either the text box or caption to select it.

    2. On the Format menu, select either Text Box or AutoShape, and then
       select the Text Box tab.

    3. Click the Convert To Frame button. Click Yes to confirm that you
       want to convert it to a frame. Note that you may lose some
       formatting, especially if you are converting a caption.

Additional query words: skip miss linked textbox textboxes caption

Keywords          : kbdta kbfield word97 
Version           : WINDOWS:97
Platform          : WINDOWS
Issue type        : kbprb

Last Reviewed: February 13, 1999