ID: Q198371
The information in this article applies to:
This article describes how to use the STYLEREF field. The STYLEREF field can be used to create dictionary-style entries at the top of each page or to place the chapter title in the heading. This field is useful when you want text in the header to match what is typed on the page.
The STYLEREF field is a specialized reference field designed to let you automatically add information to a document, especially in the header or footer.
The STYLEREF field consists of the field, the name of the style assigned to the text to be returned as the result of the field, and field switches.
{STYLEREF "StyleName" \* MERGEFORMAT}
{STYLEREF "StyleName" <switches> \* MERGEFORMAT}
NOTE: The name of the style must be enclosed in quotation marks
to work properly.
\l - Inserts the last text formatted with the style on the current page
instead of the first text formatted with this style. Word searches
the page from bottom to top.
The \l switch only works correctly in headers and footers.
\n - Causes the field to display the entire paragraph number for a
referenced paragraph without trailing periods. No information about
prior levels is displayed unless it is included as part of the
current level. For example, caption numbering is included if caption
numbering has been applied to the paragraph.
\p - Causes the field to display its position relative to the source
bookmark using the word "above" or "below". If the STYLEREF field
appears in the document before the bookmark, it evaluates to "below".
If the STYLEREF field appears after the bookmark, it evaluates to
"above". If the STYLEREF field appears within the bookmark, an error
is returned.
\r - Inserts the entire paragraph number of the bookmarked paragraph in
relative context, or relative to the paragraph numbering scheme,
without trailing periods.
\t - When used with the \n, \r, or \w switch, causes the STYLEREF field to
suppress nondelimiter, or nonnumerical, text. With this switch, for
example, you can reference "Section 1.01", and only "1.01" is
displayed in the result.
\w - Inserts the paragraph number of the bookmarked paragraph in full
context, from anywhere in the document. For example, when referencing
paragraph "ii.", a STYLEREF field with the \w switch returns
"1.a.ii" as a result.
Method 1: To Create a Field Using the Menus
1. Position the insertion point in the document where you want to insert
the text to be entered.
3. In the Categories list box, select Links And References.
4. In the Field Names list, select StyleRef.
5. Click Options and then click the Styles tab. Select the style defined by
your text that you want to be displayed as the field result, and then
click Add to Field.
7. If you want a field switch, click the Field Specific Switches tab.
Select the switch you want, click Add To Field, and then click OK.
To view the field code you just inserted, press ALT+F9 (Windows) or OPTION+F9 (Macintosh).
Method 2: To Create a Field Using Keystrokes
1. Position the insertion point in the document where you want to insert
the text.
Field code brackets, {}, appear in the document.
the name of the style applied to the text that you want to be displayed:
STYLEREF "<stylename>"
NOTE: You must enclose the style name in quotation marks.
NOTE: This example only works if the field indicated below is in either the header or the footer of the document.
Use the STYLEREF field when you want to create the same format you find in a dictionary at the top of the page, for example, BEGINNING WORD--LAST WORD.
For example, if you have the word Apple at the top of your document and the word Baseball at the bottom of the document and they are both formatted with a Heading 2 style, you can enter fields into the header and/or footer to give a result of:
Apple--Baseball
1. In the header or footer of the document, enter the following fields by
doing these steps:
a. On the View menu, click Header and Footer.
b. Press CTRL+F9 (Windows) or COMMAND+F9 (Macintosh) to enter the first
set of field code braces {}.
3. Move the insertion point outside the right field brace and press the
hyphen key twice. Then press CTRL+F9 (Windows) or COMMAND+F9
(Macintosh) to enter the second set of field code braces {}.
The final entry should resemble the following:
{STYLEREF "Heading 2"}--{STYLEREF "Heading 2" \l}
Apple - Baseball (where Apple and Baseball have been formatted with
Heading 2 style)
Use this format to insert the current chapter name as part of the header or footer.
If the title of the current chapter is File Management and that title is formatted with a Heading 1 style and if you place the field below into the header
{STYLEREF "Heading 1"}
File Management
To use the STYLEREF field effectively, you need to understand how Word determines which paragraph is the nearest one. That determination depends on where the STYLEREF field is and on whether the /l (the letter L) switch is being used.
If STYLEREF
Is here Word searches here
-----------------------------------------------------------------------
Document text The closest text preceding the STYLEREF field. If the
style isn't found, Word searches for the closest
following text.
Footnotes, The closest text preceding the footnote, annotation,
annotations, or endnote reference mark in the document text.
and endnotes If the style isn't found, Word searches for the
closest text following the reference mark.
Headers and The current page, from top to bottom. If the style
Footers isn't found, Word searches next from the top of the
(during printing) page to the beginning of the document, and then from
the bottom of the page to the end of the document.
If the \l switch is used, Word searches from the
bottom of the page to the beginning or end of the
document.
Headers and The section that contains the STYLEREF field, from
Footers the beginning. If the style isn't found, Word
(when not searches from the end of the section to the end of
printing) the document.
NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Word Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:
ARTICLE-ID: Q120802
TITLE : Office: How to Add/Remove a Single Office
Program or Component
ARTICLE-ID: Q141994
TITLE : How to Use the STYLEREF in Microsoft Word
Keywords : word97
Version : WINDOWS:97
Platform : WINDOWS
Issue type : kbhowtoLast Reviewed: February 12, 1999