WD98: Macro to Create Table of Contents Entry Automatically

ID: Q182789

The information in this article applies to:

Microsoft Word 98 Macintosh Edition

SUMMARY

The following macro example allows you to designate selected text as a table of contents entry without removing the text from the body of the document and without having to type the table of contents entry twice.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

   http://www.microsoft.com/support/supportnet/refguide/

You can assign the following macro to a menu, toolbar, or key sequence to quickly designate text to be included in a table of contents.

   Sub EnterTCField()
      Dim SelectedText As String
      ' Selection must be text.
      If Selection.Type = wdSelectionNormal Then
         ' Get selected text and place it within quotation marks.
         SelectedText = Chr$(34) & Selection.Text & Chr$(34)
         ' Move insertion point to end of selection.
         Selection.Collapse (wdCollapseEnd)
         ' Insert TC field.
         Selection.Fields.Add Range:=Selection.Range, _
         Type:=wdFieldTOCEntry, Text:=SelectedText
      Else
         MsgBox "The selected text is not valid for a TC field."
      End If
   End Sub

When you have designated all of the table of contents entries with this macro, click Table Of Contents on the Insert menu. Click Options and click to select the Table Entry Fields check box.

Table of Contents entries or TC fields are automatically formatted as hidden text. To edit these entries, you must select either Show All or Hidden Text. To do this, follow these steps:

1. On the Tools menu, click Preferences.

2. On the View tab, click to select Field Codes.

3. Click to select the Hidden Text check box.

For more information about Table of Contents Entry fields, click Contents And Index on the Help menu (or on the Balloon Help menu if you are using a version of the Macintosh operating system earlier than 8.0), click the Index button in Word Help, type the following text

TC

and then click Show Topics. Select the "Field codes: TC (Table of Contents Entry) field" topic, and click Go To. If you are unable to find the information you need, ask the Office Assistant.

For more information about adding a command to a menu, click Contents And Index on the Help menu (or on the Balloon Help menu if you are using a version of the Macintosh operating system earlier than 8.0), click the Index button in Word Help, type the following text

   menus, commands

and then click Show Topics. Select the "Add a command or other item to a menu" topic, and click Go To. If you are unable to find the information you need, ask the Office Assistant.

For additional information, please see the following articles in the Microsoft Knowledge Base:

   ARTICLE-ID: Q70996
   TITLE     : WD: Macro to Create Table of Contents Entry Automatically

   ARTICLE-ID: Q179020
   TITLE     : WD98: How to Customize Toolbars

   ARTICLE-ID: Q181058
   TITLE     : OFF98: How to Run Sample Code from Knowledge Base Articles

REFERENCES

For more information about getting help with Visual Basic for Applications, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q163435
   TITLE     : VBA: Programming Resources for Visual Basic for
               Applications

Additional query words: wordcon vb vba vbe

Keywords          : kbcode kbprg kbdta kbdtacode OffVBA kbmacroexample macword98 
Version           : MACINTOSH:98
Platform          : MACINTOSH
Hardware          : MAC
Issue type        : kbhowto

Last Reviewed: April 7, 1999