ID: Q185326
The information in this article applies to:
In Microsoft Excel, you can use the AutoFilter feature to filter a list based on simple criteria. For example, if you have a list of salespeople that contains a column of names and a column that contains each person's total sales for the month, you can use the AutoFilter to show the records for the top ten salespeople based on sales amounts for the month. The ability to display the top ten items in a list is a new feature in Microsoft Excel 98. It is added to the drop-down lists that appear in all columns when you turn on the AutoFilter. However, it can be used only for columns that contain numeric values.
You can customize the Top Ten feature in AutoFilter to filter a different number of top items in a list, such as the top 3 or top 100. You can modify this feature to display between 1 and 500 records. To change the number of items in the AutoFilter top ten list, click the arrow in the column you want to filter, click Top 10 in the list, and then change the number of items in the Top Ten AutoFilter dialog box.
This article provides several examples of Visual Basic for Applications macro code that you can use to control the AutoFilter feature in Microsoft Excel.
Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web:
http://www.microsoft.com/supportnet/refguide/
A1: Name B1: Zone C1: Amount
A2: Bob B2: a C2: 3
A3: Sue B3: c C3: 2
A4: Mary B4: a C4: 6
A5: Pete B5: b C5: 1
A6: Paul B6: b C6: 4
Because the sample list has a total of only five records, this sample macro filters the top two items in the list based on the Amount field:
Sub Top_Ten()
Range("A1").AutoFilter Field:=3, Criteria1:="2",
Operator:=xlTop10Items
End Sub
NOTE: You can filter more (or less) than 10 items by using the Top Ten feature. To change the number of items that appear when you run this macro, set the Criteria1 argument to the number you want.
The following macro turns off the AutoFilter feature and displays all of the records in the list. Note that if the AutoFilter feature is not selected when this macro is run, it is turned on. However, because no criteria is specified, all records are visible.
Sub Clear_Filter()
Range("A1").AutoFilter
End Sub
When you click Top 10 in the AutoFilter list, the default setting is the top 10 items in the column. However, in the Top 10 AutoFilter dialog box, you can choose to display the Bottom 10 items instead.
The following macro filters the bottom two items from the list based on the Amount field:
Sub Bottom_Ten()
Range("A1").AutoFilter Field:=3, Criteria1:="2", _
Operator:=xlBottom10Items
End Sub
NOTE: You can filter more (or less) than 10 items by using the Top Ten feature. To change the number of items that appear when you run this macro, set the Criteria1 argument to the number you want.
Additional query words: XL98
Keywords : kbprg kbdta kbdtacode xlvbahowto xlmac
Version : MACINTOSH:98
Platform : MACINTOSH
Issue type : kbhowtoLast Reviewed: May 18, 1999