How to Conditionally Format a Numeric Field

ID: Q104254

The information in this article applies to:

SUMMARY

You can create a field in the Expression Builder of a screen or a report to conditionally alter the formatting of a numeric field or variable. See below for more information.

MORE INFORMATION

To conditionally alter the formatting of a field, you need to combine the IIF() function with the TRANSFORM() function. For example, suppose you have a table with the following field and records: 

   YTDPURCH

   10000
   100
   500
   125000
   500000
   1200
   1200000
   50
   9000
In your report, you want to display the values less than 1000 as plain numbers, the values between 1000 and 100000 as currency with commas, and the values greater than 1000000 as decimal fractions of a million with an "M".

To do this, enter the following expression in the Expression Builder of a single field in the Detail band: 

   IIF(ytdpurch<1000,ytdpurch,IIF(ytdpurch<100000,TRANSFORM(ytdpurch,
   '$$$,$$$.99'),TRANSFORM(ytdpurch/1000000,'99.9')+'M'))
The results will appear as follows: 

     Ytdpurch
   $10,000.00
       100.00
       500.00
         0.1M
         0.5M
    $1,200.00
         1.2M
        50.00
    $9,000.00
Additional reference words: FoxDos FoxWin 2.00 2.50 2.50a writer multiformatted multiple formats 2.50b 2.60 KBCategory: kbprg KBSubcategory: FxtoolGeneral

Last Reviewed: June 27, 1995