ClipArt Gallery Cannot Find <FILENAME.PCS>

ID: Q114373

The information in this article applies to:

SYMPTOMS

Microsoft PowerPoint for Windows ships with a version of Microsoft ClipArt Gallery 1.1 that can work with files in the PictureStore (.PCS) format. When you use ClipArt Gallery 1.1 to insert an image from a .PCS file, you may receive one of the following error messages 

   The file <PATH><FILENAME.PCS> cannot be found. Do you want to
   remove the thumbnail for this picture from the ClipArt Gallery.

   -or-

   The ClipArt Gallery could not read the file <PATH><FILENAME.PCS>.

   -or-

   The file <PATH><FILENAME.PCS> could not be read.
where <FILENAME.PCS> is the name of the .PCS image file installed by PowerPoint 4.0 and <PATH> is the location of the image file.

If you try to save a presentation, you may also receive the first error message along with the error messsage: 

   Too many files open.

RESOLUTION

If <FILENAME.PCS> is in the correct location and is the right size (see the "More Information" section in this article below) follow these steps.

NOTE: The following steps assume you have Windows 3.1 installed in the WINDOWS directory on drive C, and your floppy disk drive is drive A. If Windows 3.1 is loaded in a different drive/directory, substitute the correct location. If you are using floppy disk drive B instead of drive A, substitute B for A.

1. Retrieve the PowerPoint 4.0 Setup disks.

2. Exit Windows.

3. Rename the current PICSTORE.DLL file to PICSTORE.OLD by typing the 

   following command and pressing ENTER:

      REN C:\WINDOWS\SYSTEM\PICSTORE.DLL C:\WINDOWS\SYSTEM\PICSTORE.OLD

  (If Windows is installed into a different directory than C:\WINDOWS,
   modify the above command as necessary.)
4. Place PowerPoint 4.0 Setup disk 1 in drive A.

5. At the MS-DOS command prompt, type the following and press ENTER: 

      a:\decomp a:\picstore.dl_ c:\windows\system\picstore.dll
6. Return to Windows and try using ClipArt Gallery again.

If the error message is regenerated after step 6, Windows may be experiencing an OLE conflict. At this point, back up all .PPT files, delete the following files and directories, and reinstall PowerPoint 4.0.

NOTE: If this is a workstation installation, the location of these files will vary. Consult you PowerPoint Help file for the locations of these files on a network. 

   Files                        Location
   --------------------------------------

   All Files                    WINDOWS\MSAPPS\ARTGALRY

   ARTGALRY.INI                 WINDOWS

   All Files                    POWERPNT\SETUP

   PICSTORE.DLL                 WINDOWS\SYSTEM
   PUBOLE.DLL
   COMPOBJ.DLL
   OLE2.DLL
   OLE2CONV.DLL
   OLE2DISP.DLL
   OLE2NLS.DLL
   OLE2PROX.DLL
   STORAGE.DLL
   TYPELIB.DLL
NOTE: Deleting ARTGALRY.INI prevents other applications' clip art from being represented in the ClipArt Gallery. Also, deleting ARTGALRY.IDX and ARTGALRY.THM causes the loss of any other images previously registered in ClipArt Gallery. If you have any other applications that use the ClipArt Gallery, you will need to reinstall them to ensure that their thumbnails are represented in the ClipArt Gallery.

To resolve the error message "Too many files open" you should:

1. Edit your AUTOEXEC.BAT file to include the following: 

   SHARE.EXE /L:500 /F:5100
2. Set FILES=60 in your CONFIG.SYS file (unless you have a software 
   application that requires a higher setting).

MORE INFORMATION

ClipArt Gallery uses the PICSTORE.DLL file to display .PCS files. If PICSTORE.DLL is corrupt, ClipArt Gallery will fail.

A full installation of PowerPoint 4.0 or 4.0a includes the following .PCS files: 

                                             File Size in Bytes
   Setup Option             Filename         4.0       4.0a
   ------------------------------------------------------------

   Academic                 ACADEMIC.PCS     110592    177664
   Animals                  ANIMALS.PCS      105472    156672
   Background               BACKGRND.PCS     273408    506368
   Buildings                BUILDING.PCS     185856    480768
   Business                 BUSINESS.PCS     146432    299008
   Cartoons                 CARTOONS.PCS     303104    522752
   Communications           COMM.PCS          79360    181248
   Currencies               CURRENCY.PCS     285696    496128
   Electronics              ELECTRNC.PCS      56832    119808
   Energy                   ENERGY.PCS       122368    202240
   Entertainment            ENTRTAIN.PCS     117248    271872
   Flags                    FLAGS.PCS         99328    172544
   Gestures                 GESTURES.PCS      61440     90112
   Hardware                 HARDWARE.PCS      56320     86528
   Household                HOUSEHLD.PCS     331776    608256
   International Maps       INTLMAPS.PCS     371712    535552
   Landmarks                LANDMARK.PCS     455680    981504
   People                   PEOPLE.PCS       554496    846848
   Plants                   PLANTS.PCS       394752    552960
   Science & Medicine       SCIENCE.PCS      190976    358400
   Shapes                   SHAPES.PCS       176640    309248
   Signs                    SIGNS.PCS        132608    238080
   Sports                   SPORTS.PCS       162816    284672
   Technology               TECHNOL.PCS      195072    500224
   Transportation           TRANSPRT.PCS     276992    630784
   U.S. Maps                USMAPS.PCS        94208    163840
   Default PPT Images       PP400.PCS          7680     10240
Additional query words: 1.0 1.1 power point powerpt CAG ClipGal macppt winppt artgalry Publisher Works PowerPoint W_PowerPnt W_Works W_MSpub Word Workgroups clip art errmsg 
Keywords          : kberrmsg kbtool kbdta
Version           : windows:4.0,4.0a
Platform          : WINDOWS
Hardware          : x86
Issue type        : kbprb

Last Reviewed: June 8, 1998