OL97: Direct Booking of a Resource Without a Delegate Account

ID: Q166899

The information in this article applies to:

Microsoft Outlook 97

SUMMARY

Microsoft Outlook 97 can automatically schedule the use of resources (conference rooms, vehicles, or AV equipment) through a computer acting as delegate for the resource. This provides automatic sending of confirmations and allows booking via e-mail as opposed to requiring a direct network connection. Multiple conference rooms can share the same delegate. However, you may want to directly book a resource without assigning a delegate.

Within the limitations below, you can open the calendar of a resource account and directly post a meeting without using a delegate account:

You must use Microsoft Exchange Server as your mail service.
The resource calendar must be stored in the Exchange Server mailbox.
The resource calendar must have access permissions assigned.

MORE INFORMATION

To Define a Resource Account

1. Create a new e-mail account for the resource using the Microsoft

   Exchange Server Administrator account.

2. Start Outlook using the new resource account to create the default

   folders in the mailbox on the server.

3. Right-click the Calendar folder, and click Properties.

3. On the Permissions tab, give the Default user "Author" permissions

   and click OK.

4. Exit Outlook.

To Direct-book an Appointment to the Resource

1. Open Outlook with a user profile.

2. On the File menu, point to "Open Special Folder" and click

   Exchange Server Folder.

3. Type the e-mail name of the resource account, and on the Folder list,

   click Calendar and then click OK.

4. Enter an appointment on the resource calendar.

5. Close the resource calendar.

REFERENCES

For related information, please see the following articles in the Microsoft Knowledge Base:

   ARTICLE-ID:  Q159694
   TITLE     :  OL97: Adding a Shortcut Icon to Access Another User's
                Calendar

   ARTICLE-ID:  Q169872
   TITLE     :  OL97: How to Create a Resource Account in Outlook

   ARTICLE-ID:  Q160302
   TITLE     :  OL97: How to Open Someone Else's Calendar or Other Folder

For more information about Outlook's automatic meeting scheduling features, type "Schedule a Meeting" in the Office Assistant, click Search, and then click to view "Schedule an appointment, meeting, or event."

Additional query words:

Keywords          : GnlCal 
Version           : WINDOWS:97
Platform          : WINDOWS
Issue type        : kbhowto

Last Reviewed: December 3, 1998