OL97: How to Change Default for Meeting Response

ID: Q174716

The information in this article applies to:

Microsoft Outlook 97

SUMMARY

Meeting Attendees automatically send a meeting request acknowledgment to the Meeting Organizer when accepting a meeting. The Request Responses option can only be turned off by the meeting organizer. This article describes methods to turn this option off.

MORE INFORMATION

There are two methods to turn off the Request Response option. One is to turn it off manually for every meeting request. The other is to create a new appointment form and turn the option off programmatically. This will allow you set the new appointment form as your default.

NOTE: Microsoft provides examples of Visual Basic Scripting procedures for illustration only, without warranty either expressed or implied, including, but not limited to the implied warranties of merchantability and/or fitness for a particular purpose. The Visual Basic procedures in this article are provided 'as is' and Microsoft does not guarantee that they can be used in all situations. While Microsoft support professionals can help explain the functionality of a particular code procedure, they will not modify these examples to provide added functionality, nor will they help you construct code to meet your specific needs. If you have limited programming experience, you may want to consult one of the Microsoft Solution Providers. Solution Providers offer a wide range of fee-based services, including creating custom macros. For more information about Microsoft Solution Providers, call Microsoft Customer Information Service at (800) 426-9400.

This article assumes that you are familiar with Visual Basic Scripting and with creating Microsoft Outlook forms using the programming tools provided with Outlook. For more information about getting help with Visual Basic Scripting, please see following article in the Microsoft Knowledge Base:

   Article-ID:   Q166368
   Title     :   OL97: How to Get Help Programming with Outlook

Manually Turning Off the Request Responses Option

In the Outlook Calendar view, on the Calendar menu click New Meeting Request.

Click the Meeting Planner tab and add at least one Meeting Attendee.

On the Appointment menu, click Request Response.

Turning Off the Request Responses Option Programmatically

Turning off the request responses programmatically consists of three steps.

Create a custom form
Publish the form in your Calendar folder
Make the new form the default appointment form

To create a custom form, follow these steps:

1. In the Outlook Calendar view, on the Calendar menu click New Meeting

   Request.

2. On the Tools menu, click Design Outlook Form.

3. On the Form menu, click View Code.

4. In the Visual Basic Script Editor type the following:

      Function Item_Open()
        Item.ResponseRequested = False
      End Function

5. On File menu, click Close.

You can publish forms several ways. This example shows how to publish your form in your Calendar folder. Follow these steps to exit the design mode and publish the form:

Publishing Your Form

1. On the Tools menu, click Design Outlook Form to exit the design

   mode.

2. On the File menu, click Publish Form As.

3. In the Form name box, type MyForm and click Publish In.

4. In the "Set Library To" dialog box, click to select Folder Forms

   Library.

5. In the folder list, click to select your Calendar folder and click OK.

6. Click Publish to publish MyForm in your Calendar folder.

7. On the form File menu, click Close. When prompted, Do you want to

   save changes? Click No.

The form is now available under the Calendar menu as New MyForm.

Set the New Form as the Default Appointment Form

To set this new form as your default appointment form, follow these steps:

1. In Folder List view, right-click the Calendar folder and on the shortcut

   menu click Properties.

2. Click to select MyForm from the "When posting to this folder" list.

3. Click Apply.

REFERENCES

For more information on Creating Outlook forms, please see the following article in the Microsoft Knowledge Base:

   Article-ID: Q170783
   Title     : OL97: Q&A: Questions about Customizing or Programming
                     Outlook

Keywords          : GnlCal 
Version           : WINDOWS:97
Platform          : WINDOWS
Issue type        : kbhowto kbinfo

Last Reviewed: May 19, 1999