ACC: How to Print RecordSource Property Value for All Reports

ID: Q128879

The information in this article applies to:

• Microsoft Access 2.0, 7.0, 97

SUMMARY

Moderate: Requires basic macro, coding, and interoperability skills.

This article shows you how to create a procedure that prints a list of each report in a database and its RecordSource property value to the Debug window (or Immediate window in version 2.0).

This article assumes that you are familiar with Visual Basic for Applications and with creating Microsoft Access applications using the programming tools provided with Microsoft Access. For more information about Visual Basic for Applications, please refer to your version of the "Building Applications with Microsoft Access" manual.

NOTE: Visual Basic for Applications is called Access Basic in Microsoft Access version 2.0. For more information about Access Basic, please refer to the "Building Applications" manual.

MORE INFORMATION

The Reports collection is the set of all open reports. One method to print the RecordSource property value of each report is to go through the set of Report documents, open each one in Design view, and get the RecordSource property value. This article presents a procedure that uses that method. It automatically processes all the reports defined in the database. To create the procedure, follow these steps:

1. Create a new module.

2. Type the following sample code:

   In Microsoft Access 7.0 and 97:

      Sub ListReports()
         Dim db As Database, doc As Document, con As Container
         Set db = CurrentDb()
         Set con = db.Containers("Reports")
         Application.Echo False
         For Each doc In con.Documents
            Debug.Print "Report Name:", doc.Name
            DoCmd.OpenReport doc.Name, A_DESIGN
            Debug.Print "RecordSource:", Reports(doc.Name).RecordSource
            Debug.Print
            DoCmd.Close A_REPORT, doc.Name
         Next
         Application.Echo True
      End Sub

   In Microsoft Access version 2.0:

      Sub ListReports ()
         Dim db As Database, doc As Document, con As Container
         Set db = DBEngine.Workspaces(0).Databases(0)
         Set con = db.Containers("Reports")
         Application.Echo False
         For i = 0 To con.Documents.Count - 1
            Set doc = con.Documents(i)
            Debug.Print "Report Name: " & doc.Name
            DoCmd OpenReport doc.Name, A_DESIGN
            Debug.Print "RecordSource: " & Reports(doc.Name).RecordSource
            Debug.Print
            DoCmd Close A_REPORT, doc.Name
         Next i
         Application.Echo True
      End Sub

   the following line in the Debug window (or Immediate window in version
   2.0), and then press ENTER:

      ListReports

Keywords          : kbprg MdlGnrl PgmObj RptProp 
Version           : 2.0 7.0 97
Platform          : WINDOWS
Hardware          : x86
Issue type        : kbhowto

Last Reviewed: November 21, 1998