ACC97: How to Print a Report to Different Paper Trays

ID: Q179321

The information in this article applies to:

Microsoft Access versions 2.0, 7.0, 97

SUMMARY

Advanced: Requires expert coding, interoperability, and multiuser skills.

This article shows you how to create a sample user-defined Visual Basic for Applications procedure that uses the PrtDevMode property to set different paper tray sources for the pages of a report.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Solution Provider or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Solution Providers, please see the following page on the World Wide Web:

http://www.microsoft.com/mcsp/

For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

http://www.microsoft.com/support/supportnet/overview/overview.asp

When you use the PrtDevMode property, keep the following printer driver characteristics in mind:

Set only those members that the printer driver supports. For example, if you set a custom page size for a driver that does not support a custom page size, you may encounter unexpected results.

Set the PrtDevMode property's Fields member if you change any other member to let the printer driver know which members you are changing.

Change only the first 68 bytes of the PrtDevMode property. Printer drivers are able to store driver-specific information after the first 68 bytes; therefore, it is important not to overwrite this information.

This article assumes that you want to print the first page of your report from one paper source and the second page of your report from another paper source.

Steps for Printing Pages of Report from Different Paper Trays

Open the sample database Northwind.mdb (or NWIND.MDB in Microsoft Access 2.0).

Create a new module and type the following information in the Declarations section of the module:


      Type zwtDevModeStr
        RGB As String * 94
      End Type

      Type zwtDeviceMode
        dmDeviceName As String * 16
        dmSpecVersion As Integer
        dmDriverVersion As Integer
        dmSize As Integer
        dmDriverExtra As Integer
        dmFields As Long
        dmOrientation As Integer
        dmPaperSize As Integer
        dmPaperlength As Integer
        dmPaperWidth As Integer
        dmScale As Integer
        dmCopies As Integer
        dmDefaultSource As Integer
        dmPrintQuality As Integer
        dmColor As Integer
        dmDuplex As Integer
        dmResolution As Integer
        dmTTOption As Integer
        dmCollate As Integer
        dmFormName As String * 16
        dmPad As Long
        dmBits As Long
        dmPW As Long
        dmDFI As Long
        dmDRr As Long
      End Type

Type the following procedure:


      Sub setPaperSource(rptName As String)
         Dim Rpt As Report
         Dim dm As zwtDeviceMode
         Dim DevString As zwtDevModeStr
         Dim DevModeExtra As String

         DoCmd.SetWarnings False 'DoCmd SetWarnings in Microsoft Access 2.0
         ' Set Paper Tray for page 1
         DoCmd.OpenReport rptName, acDesign
         ' Docmd OpenReport in Microsoft Access 2.0
         Set Rpt = Reports(rptName)
         DevModeExtra = Rpt.PrtDevMode
         DevString.RGB = DevModeExtra
         LSet dm = DevString
         dm.dmDefaultSource = 2  '1 = Upper Tray, 2 = Lower Tray, 5 = _
                                 'Envelope Feeder
         LSet DevString = dm
         Mid$(DevModeExtra, 1, 68) = DevString.RGB
         Rpt.PrtDevMode = DevModeExtra
         DoCmd.Save acReport, Rpt.Name
         DoCmd.SelectObject A_REPORT, Rpt.Name, True
         DoCmd.PrintOut A_PAGES, 1, 1

         ' Set Paper Tray for page 2
         DoCmd.OpenReport rptName, acDesign
         Set Rpt = Reports(rptName)
         DevModeExtra = Rpt.PrtDevMode
         DevString.RGB = DevModeExtra
         LSet dm = DevString
         dm.dmDefaultSource = 1  '1 = Upper Tray, 2 = Lower Tray, 5 = _
                                 'Envelope Feeder
         LSet DevString = dm
         Mid$(DevModeExtra, 1, 68) = DevString.RGB
         Rpt.PrtDevMode = DevModeExtra
         DoCmd.Save A_REPORT, Rpt.Name
         DoCmd.SelectObject A_REPORT, Rpt.Name, True
         DoCmd.PrintOut A_PAGES, 2, 2
         DoCmd.Close     ' Closes the report
         DoCmd.SetWarnings True

      End Sub

To test this procedure, type the following line in the Debug window, and then press ENTER:
```
setPaperSource("Invoice") 
```
Note that the first two pages of the Invoice report prints. The first page prints from the lower tray and the second page prints from the upper tray.

REFERENCES

For more information about PrtDevMode and PrtDevNames, search for "PrtDevMode property" or "PrtDevNames property," using the Microsoft Access 97 Help Index or please visit the following Web site:

http://www.microsoft.com/AccessDev/Articles/GetzCh10.HTM

Additional query words: printing


Keywords          : kbprint RptOthr RptProp 
Version           : WINDOWS:2.0,7.0,97
Platform          : WINDOWS 
Issue type        : kbhowto

Last Reviewed: July 6, 1999