DOCUMENT:Q161135 13-MAY-2002 [powerpt] TITLE :PPT: Sample Code to Extract Text from an Organization Chart PRODUCT :Microsoft PowerPoint for Windows PROD/VER:MACINTOSH:98; WINDOWS:97; :2.0 OPER/SYS: KEYWORDS:kbcode kbmacro kbProgramming kbdta kbdtacode KbVBA _IK11573 ====================================================================== ------------------------------------------------------------------------------- The information in this article applies to: - Microsoft PowerPoint 98 Macintosh Edition - Microsoft PowerPoint 97 for Windows - Microsoft Word 97 for Windows - Microsoft Organization Chart, version 2.0 - Microsoft Visual Basic for Applications ------------------------------------------------------------------------------- SUMMARY ======= The following sample Microsoft Visual Basic for Applications macro (Sub procedure) extracts the text from an Organization Chart in a PowerPoint slide and then transfers that text into a new Microsoft Word document. Once the text is in Word you can edit it as you would any text. NOTE: The macro does not modify the original Organization Chart in any way. MORE INFORMATION ================ Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Partner or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Partners, please visit the following Microsoft Web site: http://www.microsoft.com/partner/referral/ For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site: http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMS Sample Visual Basic Procedure ----------------------------- Sub OrgMain() ' Variables. Dim ShapeType, WhatIsSelected, CurrentView As Integer Dim SlideCount, ObjectCount, SelectCount, i, x As Long Dim Total, NextAvailable, top, BoxCount, LastSlide As Long Dim WordRunning As Boolean Dim word As Object Dim StringTable(), OleObjectType, temp As String ' Keeps track of the number of text boxes in the chart. Total = 0 BoxCount = 0 ' Used for error trapping. On Error Resume Next Err.Clear ' Check the type of the item selected. WhatIsSelected = ActiveWindow.Selection.Type ' Check to see whether any objects are selected. If WhatIsSelected = ppSelectionNone Then ' No objects are selected, so end the macro. MsgBox "No Organization Chart selected. " _ & "Please select an Organization Chart and run " _ & "the macro again.", vbInformation End End If ' Check to see whether a slide is selected. If WhatIsSelected = ppSelectionSlides Then ' A slide is selected, so end the macro. MsgBox "A slide is selected. " _ & "Please select an Organization Chart and run " _ & "the macro again.", vbInformation End End If ' Count the selections. SelectCount = ActiveWindow.Selection.ShapeRange.Count ' If multiple objects selected, end the macro. If SelectCount > 1 Then MsgBox "Too many objects selected. " _ & "Please select 1 Organization Chart and run " _ & "the macro again.", vbInformation End End If ' If the selection is not a shape, exit the macro. If WhatIsSelected <> ppSelectionShapes Then MsgBox "The object selected is not " _ & "an Organization Chart. " _ & "Please select an Organization Chart and run " _ & "the macro again.", vbInformation, _ "Shape Check" End End If ' A shape is selected, so figure out what type of shape. ShapeType = ActiveWindow.Selection.ShapeRange.Type ' Check to see whether the shape is an embedded OLE object. ' If not, exit the macro. If ShapeType <> msoEmbeddedOLEObject Then MsgBox "The object selected is not " _ & "an Organization Chart. " _ & "Please select an Organization Chart and run " _ & "the macro again.", vbInformation, _ "OLE Object Check" End End If ' Determine type of OLE object. OleObjectType = ActiveWindow.Selection.ShapeRange.OLEFormat.ProgID ' See whether the object selected is an organization chart. If OleObjectType <> "OrgPlusWOPX.4" And _ OleObjectType <> "MSOrgchart.2" Then ' If not an organization, exit the macro. MsgBox "The object selected is not " _ & "an Organization Chart. " _ & "Please select an Organization Chart and run " _ & "the macro again.", vbInformation, _ "OLE Object Class Check" End End If ' Copy the Organization chart. ActiveWindow.Selection.ShapeRange.Copy ' Count the number of slides. SlideCount = ActivePresentation.Slides.Count ' Add a new slide to the end of the presentation. ActivePresentation.Slides.Add (SlideCount + 1), ppLayoutBlank ' Save the current view. CurrentView = ActiveWindow.ViewType ' Switch to slide view if not there already. If CurrentView <> ppViewSlide Then ActiveWindow.ViewType = ppViewSlide End If ' Switch to the proper slide. LastSlide = ActivePresentation.Slides.Count ActiveWindow.View.GotoSlide Index:=LastSlide ' Paste the Organization chart to the temp slide. ActiveWindow.View.Paste ' Ungroup the Organization chart. ActiveWindow.Selection.ShapeRange.Ungroup.Select ActiveWindow.Selection.Unselect ' Count the Organization chart objects. With ActivePresentation.Slides(LastSlide).Shapes ObjectCount = .Count ' Check all of the objects for text. For x = ObjectCount To 1 Step -1 ' See whether object has a text frame. If .Item(x).HasTextFrame Then ' See whether object has text. If .Item(x).TextFrame.HasText Then ' Increase the size of the array ' and save the contents. ReDim Preserve StringTable(Total) StringTable(Total) = .Item(x).TextFrame.TextRange.Text Total = Total + 1 BoxCount = BoxCount + 1 Else ' See whether object has a fill. If .Item(x).Fill.Visible = msoTrue Then NextAvailable = Total - BoxCount If BoxCount = 2 Or BoxCount = 3 Then ' Swap first and third Total. temp = StringTable(NextAvailable) StringTable(NextAvailable) = StringTable(Total - 1) StringTable(Total - 1) = temp End If If BoxCount > 3 Then top = 0 For i = BoxCount To 0 Step -1 ' Set temp = to last item in array. temp = StringTable(top) StringTable(top) = StringTable(i) StringTable(i) = temp top = top + 1 If top = i Then Exit For End If Next i End If ' Add an extra Total to the end of the list. ReDim Preserve StringTable(Total) StringTable(Total) = "" Total = Total + 1 BoxCount = 0 End If End If End If Next x ' Checks to see if Word is running. Set word = GetObject(, "Word.Application.8") If Err.Number <> 0 Then WordRunning = False Else WordRunning = True End If ' Reset the error variable. Err.Clear ' Create a Word object. If WordRunning = False Then Set word = CreateObject("Word.Application.8") End If If Err.Number <> 0 Then MsgBox "Unable to launch Word. " _ & "This Macro requires Microsoft Word 97. " _ & "Make sure Word is running correctly and " _ & "then attempt to run the macro again. " _ , vbCritical _ , "Failed to launch Word" End End If ' Creates a new Word document based on normal. word.Documents.Add ' Copy all the organization chart text to Word. For x = 0 To Total word.Selection.TypeText Text:=StringTable(x) word.Selection.TypeParagraph Next x End With ' Delete the temp slide. ActiveWindow.Selection.SlideRange.Delete ' Restore the current view. If ActiveWindow.ViewType <> CurrentView Then ActiveWindow.ViewType = CurrentView End If ' Make Word visible if not. If WordRunning = False Then word.Application.Visible = True End If ' A message indicating the macro is finished running. MsgBox "Organization Chart text extracted " _ & "to a Word document" End Sub REFERENCES ========== For more information about creating Visual Basic for Applications macros, click the Office Assistant in Microsoft PowerPoint, type "how to create a macro" (without the quotation marks), click Search, and then click to view "Create a macro in Visual Basic Editor." For more information about running Visual Basic for Applications macros, click the Office Assistant in Microsoft PowerPoint, type "how to run a macro" (without the quotation marks), click Search, and then click to view "Run a macro." NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If the Assistant is not able to answer your query, please see the following article in the Microsoft Knowledge Base: Q176476 OFF: Office Assistant Not Answering Visual Basic Questions For more information about getting help with Visual Basic for Applications, please see the following article in the Microsoft Knowledge Base: Q163435 VBA: Programming Resources for Visual Basic for Applications Additional query words: 97 8.00 kbmacro ppt8 vba vbe ====================================================================== Keywords : kbcode kbmacro kbProgramming kbdta kbdtacode KbVBA _IK11573 Technology : kbHWMAC kbOSMAC kbWordSearch kbExcelSearch kbPowerPtSearch kbWord97 kbWord97Search kbZNotKeyword6 kbPowerPt97 kbZNotKeyword2 kbPowerPt97Search kbPowerPt98Search kbPowerPt98 kbOrgChartSearch kbVBASearch kbZNotKeyword3 kbOrgChart200 Version : MACINTOSH:98; WINDOWS:97; :2.0 Hardware : MAC x86 Issue type : kbhowto ============================================================================= THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY. Copyright Microsoft Corporation 2002.