DOCUMENT:Q171571 13-MAY-2002 [powerpt] TITLE :PPT: Sample Code to Print Slide Numbers for a Custom Show PRODUCT :Microsoft PowerPoint for Windows PROD/VER:MACINTOSH:98; WINDOWS:97 OPER/SYS: KEYWORDS:kbcode kbmacro kbProgramming kbdta kbdtacode KbVBA ====================================================================== ------------------------------------------------------------------------------- The information in this article applies to: - Microsoft PowerPoint 98 Macintosh Edition - Microsoft PowerPoint 97 for Windows - Microsoft Visual Basic for Applications ------------------------------------------------------------------------------- SUMMARY ======= Microsoft PowerPoint has the ability to create custom slide shows, which are subsets of existing slides within your presentation. When you print a custom show, PowerPoint prints the page number defined for that slide. For example, if you print a custom show named My Show that consists of slides 2, 8, and 13 of your presentation, the numbers 2, 8, and 13 appear on the printed output (assuming you have slide numbering turned on). This article provides a sample Microsoft Visual Basic for Applications macro (Sub procedure) that prints out a specified custom show and numbers the pages consecutively, beginning with the number 1. NOTE: You can change the beginning number by changing the value of the lStartNum constant. MORE INFORMATION ================ Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Partner or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Partners, please visit the following Microsoft Web site: http://www.microsoft.com/partner/referral/ For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site: http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMS Sample Visual Basic Procedure ----------------------------- ' These are user-defined data types; you need to place them in the ' Declarations section at the beginning of the module that contains ' the macro. Type PageBoxSize l As Long h As Long t As Long w As Long End Type Type SlideInfo ID As Long IsVisible As Boolean End Type Sub PrintCustomShow() ' Change this number to specify your starting slide number. Const lStartNum as Long = 1 ' Ask the user which custom show they want to print. Dim strShowToPrint As String, strPrompt As String Dim strTitle As String, strDefault As String ' See if any custom shows are defined. If ActivePresentation.SlideShowSettings.NamedSlideShows.Count _ < 1 Then ' No custom shows are defined. ' Set up the string for the message box. strPrompt = "You have no custom shows defined!" ' Display the message box and stop the macro. MsgBox strPrompt, vbCritical End End If ' Find the page number placeholder; if found, pick up the style. Dim rect As PageBoxSize Dim oPlaceHolder As Shape Dim bFound As Boolean: bFound = False For Each oPlaceHolder In _ ActivePresentation.SlideMaster.Shapes.Placeholders ' Look for the slide number placeholder. If oPlaceHolder.PlaceholderFormat.Type = _ ppPlaceholderSlideNumber Then ' Get the position of the page number placeholder. rect.l = oPlaceHolder.Left rect.t = oPlaceHolder.Top rect.w = oPlaceHolder.Width rect.h = oPlaceHolder.Height ' Get the formatting of the slide number placeholder. oPlaceHolder.PickUp ' Found the slide number placeholder, so set the ' bFound boolean to True. bFound = True Exit For End If Next oPlaceHolder ' See if a slide number placeholder was found. ' If not found, exit the macro. If bFound = False Then ' Unable to find slide number placeholder. MsgBox "Your master slide does not contain a slide number " _ & "placeholder. Add a " & vbCrLf & "slide number placeholder" _ & " and run the macro again.", vbCritical End End If ' Set up the string for the input box. strPrompt = "Type the name of the custom show you want to print." _ & vbCrLf & vbCrLf & "Custom Show List" & vbCrLf _ & "==============" & vbCrLf ' This is the title of the input box. strTitle = "Print Custom Show" ' Use the first defined show as the default. strDefault = _ ActivePresentation.SlideShowSettings.NamedSlideShows(1).Name ' Obtain the names of all custom slide shows. Dim oCustomShow As NamedSlideShow For Each oCustomShow In _ ActivePresentation.SlideShowSettings.NamedSlideShows strPrompt = strPrompt & oCustomShow.Name & vbCrLf Next oCustomShow Dim bMatch As Boolean: bMatch = False ' Loop until a named show is matched or user clicks Cancel. While (bMatch = False) ' Display the input box that prompts the user to type in ' the slide show they want to print. strShowToPrint = InputBox(strPrompt, strTitle, strDefault) ' See if user clicked Cancel. If strShowToPrint = "" Then End End If ' Make sure the return value of the input box is a valid name. For Each oCustomShow In _ ActivePresentation.SlideShowSettings.NamedSlideShows ' See if the show is in the NamedSlideShows collection. If strShowToPrint = oCustomShow.Name Then bMatch = True ' Leave the For loop, because a match was found. Exit For End If ' No match was found. bMatch = False Next oCustomShow Wend ' Get the array of slide IDs used in the show. Dim vShowSlideIDs As Variant With ActivePresentation.SlideShowSettings vShowSlideIDs = .NamedSlideShows(strShowToPrint).SlideIDs End With ' Loop through the slides and turn off page numbering. Dim vSlideID As Variant Dim oSlide As Slide Dim Info() As SlideInfo ' Make room in the array. ReDim Preserve Info(UBound(vShowSlideIDs) - 1) ' Save the current background printing setting and ' then turn background printing off. Dim bBackgroundPrinting As Boolean bBackgroundPrinting = _ ActivePresentation.PrintOptions.PrintInBackground ActivePresentation.PrintOptions.PrintInBackground = msoFalse ' Loop through every slide in the custom show. Dim x As Long: x = 0 For Each vSlideID In vShowSlideIDs ' The first element in the array is zero and not used. If vSlideID <> 0 Then ' Add slide ID to the array. Info(x).ID = CLng(vSlideID) ' Get a reference to the slide. Set oSlide = ActivePresentation.Slides.FindBySlideID(vSlideID) ' Store the visible state of the page number. Info(x).IsVisible = oSlide.HeadersFooters.SlideNumber.Visible ' Turn off page numbering, if needed. If Info(x).IsVisible = True Then oSlide.HeadersFooters.SlideNumber.Visible = msoFalse End If ' Create a text box and add a temporary page number in it. Dim oShape As Shape Set oShape = _ oSlide.Shapes.AddTextbox(msoTextOrientationHorizontal, _ rect.l, rect.t, _ rect.w, rect.h) ' Apply the formatting used for the slide number placeholder to ' the text box you just created. oShape.Apply ' Add the page number text to the text box. oShape.TextFrame.TextRange = CStr(x + lStartNum) ' Print the slide. NOTE: You must turn background printing off. ActivePresentation.PrintOut oSlide.SlideNumber, _ oSlide.SlideNumber ' Increment the array element positon. x = x + 1 ' Delete the temporary slide number shape. oShape.Delete End If Next vSlideID ' Restore the slide information. For x = 0 To UBound(Info) ' Get a reference to the slide. Set oSlide = ActivePresentation.Slides.FindBySlideID(Info(x).ID) oSlide.HeadersFooters.SlideNumber.Visible = Info(x).IsVisible Next x ' Restore the background printing setting. ActivePresentation.PrintOptions.PrintInBackground = _ bBackgroundPrinting End Sub REFERENCES ========== For more information about creating Visual Basic for Applications macros, click the Office Assistant in Microsoft PowerPoint, type "how to create a macro" (without the quotation marks) click Search, and then click to view "Create a macro in Visual Basic Editor." For more information about running Visual Basic for Applications macros, click the Office Assistant in Microsoft PowerPoint, type "how to run a macro" (without the quotation marks) click Search, and then click to view "Run a macro." NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If the Assistant is not able to answer your query, please see the following article in the Microsoft Knowledge Base: Q176476 OFF: Office Assistant Not Answering Visual Basic Questions For more information about getting help with Visual Basic for Applications, please see the following article in the Microsoft Knowledge Base: Q163435 VBA: Programming Resources for Visual Basic for Applications Additional query words: 8.00 ppt8 vba vbe macppt mac_ppt ppt98 powerpt ====================================================================== Keywords : kbcode kbmacro kbProgramming kbdta kbdtacode KbVBA Technology : kbHWMAC kbOSMAC kbPowerPtSearch kbZNotKeyword6 kbPowerPt97 kbPowerPt97Search kbPowerPt98Search kbPowerPt98 kbVBASearch kbZNotKeyword3 Version : MACINTOSH:98; WINDOWS:97 Hardware : MAC x86 Issue type : kbhowto ============================================================================= THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY. Copyright Microsoft Corporation 2002.