PPT97: How To Use the SaveAs Method

ID: Q162817

The information in this article applies to:

Microsoft PowerPoint 97 for Windows

SUMMARY

This article describes how to use the Microsoft Visual Basic for Applications SaveAs method. The SaveAs method is used to save a presentation that has not been saved previously or to save an existing presentation with a new name.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft Support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

   http://www.microsoft.com/support/supportnet/refguide/default.asp

SaveAs Parameters

The SaveAs method has three parameters:

   Name           Data Type    Required
   ----           ---------    --------
   Filename       String       Yes
   FileFormat     Long         Optional
   EmbedFonts     Long         Optional

The Filename parameter specifies the name you want to assign to the file. If you do not specify the path, PowerPoint saves the file in the current folder.

The following example saves a PowerPoint presentation, called test.ppt to the root of the C:\ drive.

   Sub SaveAsNormal()
      ActivePresentation.SaveAs "c:\test.ppt"
   End Sub

NOTE: If a file named test.ppt already exists in the specified location, PowerPoint overwrites the file.

The FileFormat parameter specifies the file format and uses one of the following PpSaveAsFileType constants:

   Constant               Description
   --------               -----------
   ppSaveAsAddIn          Saves as a PowerPoint add-in (.ppa)
   ppSaveAsPowerPoint3    Saves as PowerPoint 3
   ppSaveAsPowerPoint4    Saves as PowerPoint 4
   ppSaveAsPowerPoint7    Saves as PowerPoint 95
   ppSaveAsPresentation   Saves as PowerPoint 97
   ppSaveAsRTF            Saves as Rich Text Format (.rtf)
   ppSaveAsTemplate       Saves as PowerPoint template (.pot)

The following macro example saves a presentation called "PowerPoint 95 presentation" in the root directory, in PowerPoint 95 format.

   Sub SaveAs95()
      Const ThePath As String = "c:\"
      Const FileName As String = "PowerPoint 95 presentation"

      With ActivePresentation
         .SaveAs ThePath & FileName, ppSaveAsPowerPoint7
      End With
   End Sub

The EmbedFonts parameter specifies whether or not TrueType fonts are embedded in the presentation when you save it. To embed the TrueType fonts, use the msoTrue value. The default value is msoFalse.

   Sub EmbedTheFonts()
      With ActivePresentation
         .SaveAs "c:\test", ppSaveAsPresentation, msoTrue
      End With
   End Sub

Using Error Trapping with the SaveAs Method

The following sample macro demonstrates how to trap errors that may occur when you use the SaveAs Method.

   Sub ErrorTrapSaveAs()
      On Error Resume Next
      Err.Clear
      With ActivePresentation
         ActivePresentation.SaveAs "c:\bad file"
         ' Check if error occurred when saving the presentation.
         If Err.Number <> 0 Then
            ' Display a message box with the error description and number.
            MsgBox Err.Description, vbInformation, Err.Number
         End If
      End With
   End Sub

REFERENCES

For more information about creating Visual Basic for Applications macros, click the Office Assistant in Microsoft PowerPoint, type "how to create a macro," click Search, and then click to view "Create a macro in Visual Basic Editor."

For more information about running Visual Basic for Applications macros, click the Office Assistant in Microsoft PowerPoint, type "how to run a macro," click Search, and then click to view "Run a macro."

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If the Assistant is not able to answer your query, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q176476
   TITLE     : OFF: Office Assistant Not Answering Visual Basic Questions

For more information about getting help with Visual Basic for Applications, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q163435
   TITLE     : VBA: Programming Resources for Visual Basic for
               Applications

Additional query words: 8.00 ppt8 vba vbe powerpt powerpnt ppt8.0 program programming

Keywords          : kbcode kbmacro kbprg kbdta kbdtacode kbpptvba 
Version           : WINDOWS:97
Platform          : WINDOWS
Hardware          : x86
Issue type        : kbhowto

Last Reviewed: May 17, 1999