WD98: How to Automatically Update Fields

ID: Q181785

The information in this article applies to:

SUMMARY

This article provides a sample Microsoft Visual Basic for Applications macro (Sub procedure) that automatically updates all fields, including the fields in the header and footer, in a Word 98 Macintosh Edition document or template.


MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Solution Provider or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Solution Providers, please see the following page on the World Wide Web:

http://www.microsoft.com/mcsp/
For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

http://www.microsoft.com/support/supportnet/overview/overview.asp
To create a macro that updates all fields in a document or template, follow these steps:
  1. On the Tools menu, point to Macro, and then click Visual Basic Editor.


  2. In the Visual Basic Project window, expand the Project(<Document/ Template Name>) folder.


  3. Double-click "ThisDocument."


  4. In the Code window, type either of the following macros.

    To run the macro when you open the document, type the following code: 
    
   Sub AutoOpen()
      For Each aStory In ActiveDocument.StoryRanges
         aStory.Fields.Update
      Next aStory
   End Sub
    To run the macro when you create a new document, type the following code: 
    
    Sub AutoNew()
       For Each aStory In ActiveDocument.StoryRanges
          aStory.Fields.Update
       Next aStory
    End Sub


  5. On the File menu, click Save <Document/Template Name>.


  6. Close the Visual Basic Editor.


Each time you open or create a document, the macro runs and updates all fields in the document or template.

For information about how to do this in earlier versions of Word, please see the following article in the Microsoft Knowledge Base:
Q122991 How to Create a Template That Automatically Updates All Fields


For additional information, please see the following article in the Microsoft Knowledge Base:
Q173707 OFF97: How to Run Sample Code from Knowledge Base Articles
For more information about getting help with Visual Basic for Applications, please see the following article in the Microsoft Knowledge Base:
Q163435 VBA: Programming Resources for Visual Basic for Applications

Additional query words: wordcon 


Keywords          : kbdta kbdtacode OffVBA macword98 
Version           : MACINTOSH:98
Platform          : MACINTOSH 
Issue type        : kbhowto

Last Reviewed: July 27, 1999