XL: How to Append an Excel Worksheet to a Database Using DAO

ID: Q145826

The information in this article applies to:

Microsoft Excel for Windows 95, version 7.0
Microsoft Excel 97 for Windows

SUMMARY

The example code in this article demonstrates how to append the data from a Microsoft Excel worksheet to a table in a Microsoft Access database (.mdb). The code uses the SQL INSERT INTO statement to append the records from the Microsoft Excel Worksheet to the table in the Microsoft Access database.

NOTE: SQL syntax is not supported by Microsoft Technical Support and this Visual Basic example is provided as an example of this method only for reference.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

   http://www.microsoft.com/support/supportnet/refguide/

The procedure uses the following algorithm:

With data access objects (DAO), attach the Microsoft Excel table to a Microsoft Access database.
Use an append query to add the records from the attached Microsoft Excel table to a table in a Microsoft Access database.

The Visual Basic Code Example

1. In a new workbook, enter the following data in cells A1:B3.

   CompanyName        Phone
   United Shipping    (111)222-3333
   Carriers Inc.      (999)888-7777

2. Select cells A1:B3. Point to Name on the Insert menu, and then click

   Define. Type the name "MyTable" and click OK.

3. Save this workbook as "C:\My Documents\Book1.xls" and close the

   workbook.

4. Start a new workbook and create the following procedure in the new

   workbook:

   Sub AppendTable()

      Dim db As database
      Dim rs As recordset
      Dim XLTable As TableDef
      Dim strSQL As String

      'Open the Microsoft Access database.
      Set db = OpenDatabase("C:\MSOffice\Access\Samples\Northwind.mdb")

      'Attach the Microsoft Excel 5.0 table "MyTable" from the file
      'Book1.xls to the Microsoft Access database.
      Set XLTable = db.CreateTableDef("Temp")

      'In Microsoft Excel 97, use
      '
      '   XLTable.Connect = "Excel 8.0;DATABASE=...
      '
      'The rest of the line is the same.
      '
      XLTable.Connect = "Excel 5.0;DATABASE=C:\My Documents\Book1.xls"
      XLTable.SourceTableName = "MyTable"
      db.TableDefs.Append XLTable

     'Run the append query that adds all of the records from MyTable
     'to the Shippers table.
      strSQL = "Insert into Shippers Select * from Temp"

     'Execute the SQL statement.
      db.Execute strSQL

     'Remove the attached table because it's no longer needed.
      db.TableDefs.Delete "Temp"

      db.Close

   End Sub

NOTE: This macro utilizes the Northwind.mdb sample database that is installed with Microsoft Office Professional, versions 97 and 7.0. With version 7.0, by default, this file is located in the directory C:\MSOffice\Access\Samples. With version 97, by default, this file is located in the directory C:\Program Files\Microsoft Office\Office\Samples. You may need to modify this macro so that the path to the sample database is correct for your installation.

5. With the module sheet active, click References on the Tools menu to

   reference the DAO Object library. If you are using Microsoft Excel
   version 7.0, click to select "Microsoft DAO 3.0 Object Library" in
   the list of Available References. If you are using Microsoft Excel
   version 97, click to select "Microsoft DAO 3.5 Object Library" in the
   list of Available References.

6. Run the macro.

After the macro runs, the two records that you created in the workbook Book1.xls have been added to the Shippers table in the sample Microsoft Access database Northwind.mdb.

REFERENCES

For more information about Data Access Methods, click the Contents tab in Microsoft Excel Help. Double-click "Microsoft Data Access Objects (DAO)," double-click "Data Access Methods Reference," and then double- click the appropriate letters to display the following topics:

   OpenRecordset, Execute, CreateTableDef, Append

Additional query words: 7.00 8.00 97 XL97

Keywords          : kbprg kbualink97 kbdta kbdtacode KbVBA 
Version           : WINDOWS:7.0,97
Platform          : WINDOWS
Issue type        : kbhowto

Last Reviewed: May 17, 1999