XL: How to Control the AutoFilter with a Macro

ID: Q141770

The information in this article applies to:

Microsoft Excel 97 for Windows
Microsoft Excel for Windows 95, versions 7.0, 7.0a
Microsoft Excel for Windows, versions 5.0, 5.0c
Microsoft Excel 98 Macintosh Edition
Microsoft Excel for the Macintosh, versions 5.0, 5.0a

SUMMARY

In Microsoft Excel, you can use the AutoFilter feature to filter a list based on simple criteria. This article contains several sample Microsoft Visual Basic for Applications macros (Sub procedures) for controlling the AutoFilter feature in Microsoft Excel.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

   http://www.microsoft.com/support/supportnet/refguide/

To test each of the sample macros in this article, use the following sample data:

   A1: Name   B1: Zone   C1: Amount
   A2: bob    B2: a      C2: 3
   A3: sue    B3: c      C3: 2
   A4: mary   B4: a      C4: 6
   A5: pete   B5: b      C5: 1
   A6: paul   B6: b      C6: 4

Macro with "OR" Criteria for One Field

The following macro displays the records in the list where the items in the "Zone" field are either "a" or "b".

   Sub Custom1()
       Range("A1").AutoFilter Field:=2, Criteria1:="a", Operator:=xlOr, _
           Criteria2:="b"
   End Sub

If you run this macro from the sheet that contains the list, your list will show all records, except row three.

Macro to Turn Off the AutoFilter

The following macro turns off the AutoFilter, assuming it is enabled, and displays all the records in the list.

NOTE: If the AutoFilter is not on when this macro is run, it will be enabled, but since there is no criteria specified, all records should still appear

   Sub Clear_Filter()

       Range("A1").AutoFilter

   End Sub

Macro with "AND" Criteria for One Field

The following macro displays the records in the list where the items in the

"Amount" field are greater than or equal to 1, but less than 4.

   Sub Custom2()
       Range("A1").AutoFilter Field:=3, Criteria1:=">=1", _
           Operator:=xlAnd, Criteria2:="<4"
   End Sub

If you run this macro from the sheet that contains the sample list, rows 2, 3, and 5 appear.

Macro with Criteria for Two Fields

   Sub Custom3()
       Range("A1").AutoFilter Field:=2, Criteria1:="a"
       Range("A1").AutoFilter Field:=3, Criteria1:="3"
   End Sub

If you run this macro from the sheet that contains the above list, only row 2 appears.

REFERENCES

For more information about the AutoFilter, click the Search button in Help and type:

   autofilter

Additional query words: 5.00 5.00a 5.00c 7.00 8.00 XL98 XL97 XL7 XL5

Keywords          : kbprg kbdta kbdtacode PgmHowto KbVBA 
Version           : WINDOWS:5.0,5.0c,7.0,97; MACINTOSH:5.0,5.0a,98
Platform          : MACINTOSH WINDOWS
Issue type        : kbhowto

Last Reviewed: May 17, 1999