XL: Macro to Remove Hidden Names in Active Workbook

ID: Q119826

The information in this article applies to:

SUMMARY

Because some macros and add-ins create hidden names on a sheet, links may exist even after you attempt to remove all known references (including objects and formulas) from a worksheet. In this situation, when you open a worksheet containing the hidden links, you may receive the following error message: 

   Update References to Unopened Documents
The macro in the "More Information" section of this article provides a macro to remove all the hidden names in a workbook.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web: 

   http://www.microsoft.com/supportnet/refguide/
The macro displays a message box listing three items: (1) whether the defined name is visible or hidden, (2) the defined name, and (3) what that name refers to (the workbook cell reference). You may choose Yes or No to delete or keep each defined name.

CAUTION: Removing names that contain links can eliminate errant links; however, doing so could affect the integrity of your data and return unexpected results. Microsoft recommends that you create a backup of your workbook before running this macro which may make changes to your data.

Visual Basic Code Example

   ' Module to remove all hidden names on active workbook
   Sub Remove_Hidden_Names()

       ' Dimension variables.
       Dim xName As Variant
       Dim Result As Variant
       Dim Vis As Variant

       ' Loop once for each name in the workbook.
       For Each xName In ActiveWorkbook.Names

           'If a name is not visible (it is hidden)...
           If xName.Visible = True Then
               Vis = "Visible"
           Else
               Vis = "Hidden"
           End If

           ' ...ask whether or not to delete the name.
           Result = MsgBox(prompt:="Delete " & Vis & " Name " & _
               Chr(10) & xName.Name & "?" & Chr(10) & _
               "Which refers to: " & Chr(10) & xName.RefersTo, _
               Buttons:=vbYesNo)

           ' If the result is true, then delete the name.
           If Result = vbYes Then xName.Delete

           ' Loop to the next name.
       Next xName

   End Sub
NOTE: If your sheet names contain spaces, you may receive an error when you attempt to delete the defined name.

REFERENCES

For more information about this issue, please see the following article in the Microsoft Knowledge Base: 

   ARTICLE-ID: Q124223
   TITLE     : XL5: Cannot Use Visual Basic to Delete Names with Spaces

   ARTICLE-ID: Q188446
   TITLE     : XL97: Delete Links Wizard Available on MSL
Additional query words: 5.00 7.00 97 98 XL98 XL97 XL7 XL5 remove hidden define names kbhowto how to 
Keywords          : kbprg kbdta kbdtacode KbVBA kbhowto 
Version           : WINDOWS:5.0,5.0c,7.0,7.0a,97; MACINTOSH:5.0,5.0a,98
Platform          : MACINTOSH WINDOWS

Last Reviewed: May 18, 1999