XL7: #NA Returned When Data put Into Specific Cells via DAO

ID: Q147129

The information in this article applies to:

Microsoft Excel for Windows 95, version 7.0

SYMPTOMS

When you place data from specific fields or records into a cell on a Microsoft Excel 7.0 worksheet, you may receive "#NA" instead of your data.

CAUSE

If you attempt to return data to Microsoft Excel by using data access objects (DAO) by specifying the cell and field from a recordset as in the following line of code

   Sheets("Sheet1").Range("A1").Value=Rs("Company")

you will receive "#NA" in the cell you specified, instead of the data you were trying to return.

WORKAROUND

There are two methods to work around this behavior:

You can assign a variable to the field and then assign a cell to the variable, as described in Method 1 below.
-or-
You can use the Value property to retrieve the text from the field, as described in Method 2 below.

NOTE: In order to run this code, you need to have "Microsoft DAO 3.0 Object Library" selected. To do so, in a Module sheet, click References on the Tools menu and click to select the "Microsoft DAO 3.0 object library" option.

Microsoft provides examples of Visual Basic for Applications procedures for illustration only, without warranty either expressed or implied, including, but not limited to the implied warranties of merchantability and/or fitness for a particular purpose. The Visual Basic procedures in this article are provided 'as is' and Microsoft does not guarantee that they can be used in all situations. While Microsoft Product Support Services (PSS) Professionals can help explain the functionality of a particular macro, they will not modify these examples to provide added functionality, nor will they help you construct macros to meet your specific needs. If you have limited programming experience, you may want to consult one of the Microsoft Solution Providers. Solution Providers offer a wide range of fee-based services, including creating custom macros. For more information about Microsoft Solution Providers, call Microsoft Customer Information Service at (800) 426-9400.

Method 1

This example shows how to assign the contents of the field to a variable, and then to assign a cell to the variable. This code will place the "CustomerID" in cell A1 on Sheet1:

   Sub GetTable()
          Dim Db As Database
          Dim Rs As Recordset
          Dim Path As String
      Dim Var1 as String

          Path = "c:\msoffice\access\samples\northwind.mdb"

   Set Db = Workspaces(0).OpenDatabase(Path, ReadOnly:=True, _
          Exclusive:=False)
          Set Rs = Db.OpenRecordset("Customers")
          Rs.MoveFirst
      Var1 = Rs("CustomerID")
          Sheets("Sheet1").Range("A1") = Var1
       Rs.Close
       Db.Close
   End Sub

Method 2

This example shows how to use the Value property of Microsoft Excel to return the data in the specified field. This code will place the "CustomerID" in cell A1 on Sheet1.

   Sub GetTable()
          Dim Db As Database
          Dim Rs As Recordset
          Dim Path As String

          Path = "c:\msoffice\access\samples\northwind.mdb"

          Set Db = Workspaces(0).OpenDatabase(Path, ReadOnly:=True, _
   Exclusive:=False)
          Set Rs = Db.OpenRecordset("Customers")
          Rs.MoveFirst
         Sheets("Sheet1").Range("A1") = Rs("CustomerID").Value
         Rs.Close
          Db.Close
   End Sub

Additional query words: 7.00

Keywords          : xlwin 
Version           : 7.00
Platform          : WINDOWS

Last Reviewed: May 19, 1999