XL: Advanced Filter Does Not Detect Additions to List

ID: Q126044

The information in this article applies to:

Microsoft Excel for Windows, versions 5.0, 5.0c
Microsoft Excel for the Macintosh, versions 5.0, 5.0a
Microsoft Excel for Windows NT, version 5.0
Microsoft Excel for Windows 95, versions 7.0, 7.0a
Microsoft Excel 97 for Windows

SYMPTOMS

Microsoft Excel automatically recognizes your list as a database. Because of this behavior, it is not necessary to define the range for your database. Functions such as sorting, subtotaling or filtering will use the list as a database even though it is not defined as "database."

CAUSE

The Advanced Filter option in Microsoft Excel will initially recognize your list, but when the list is filtered, Advanced Filter will not detect additions to the list.

WORKAROUND

Assume your list initially consists of cells A1 through C10. When you run the Advanced Filter, the List Range box will display the range:


   $A$1:$C$10

If you add records to your list so it now consists of cells A1 through C20, and then run the Advanced Filter again, the List Range box will still be displayed as:


   $A$1:$C$10

To update the List Range edit box, after clicking Advanced Filter on the Edit menu, select the list range on the spreadsheet or manually type the range into the List Range box.

REFERENCES

For more information about Advanced Filter, choose Search in Microsoft Excel Help and type:

advanced filter

Additional query words: 5.00a 5.00c 7.00a 97 XL97 XL7 XL5 database extract


Keywords          : kbdta xllist 
Version           : WINDOWS:5.0,5.0c,7.0,7.0,a,97; MACINTOSH:5.0,5.0a
Platform          : MACINTOSH WINDOWS 
Issue type        : kbprb

Last Reviewed: July 29, 1999