ACC: How to Set LayoutForPrint so Screen/Printed Output Match

• Microsoft Access versions 1.0, 1.1, 2.0, 7.0, 97

SUMMARY

Novice: Requires knowledge of the user interface on single-user computers.

Screen fonts and printer fonts can be different. When you create a new form or report, you can use the LayoutForPrint property to set whether the controls on the form or report should be formatted by using screen fonts or printer fonts. If you use printer fonts, you can be sure that what you see on the screen and what you get in print will be close to an exact match. If you use TrueType fonts the screen view and printed output will also match. For reports, the LayoutForPrint property is set to Yes by default. For forms, the LayoutForPrint property is set to No by default. Therefore, forms that have been saved as reports may need to be modified to ensure correct output.

MORE INFORMATION

When you choose a font for a form or report, the characters on the screen may not look exactly like those that appear on the printed page because printer fonts and screen fonts can differ. If you select a scaleable font, such as a TrueType font, the screen and printer characters will be the same.

The LayoutForPrint property determines whether a screen font or printer font is used. When you design a form or report, if you set the LayoutForPrint property to Yes, you will see only printer fonts listed in the toolbar. If LayoutForPrint is set to No, you will see both screen fonts and printer fonts in the toolbar.

If LayoutForPrint is set to Yes, the fonts and point sizes on the toolbar correspond to the fonts and sizes available on the printer that you chose in the Print Setup command from the File menu.

In Microsoft Access, you can design a form and save it as a report. If LayoutForPrint is set to No when the form is originally designed, you may need to change the fonts from a screen font to a TrueType or printer font in the report's Design view.

To convert a form to a report, right-click the form that you want to save as a report, and then click the Save As Report option on the menu that appears. (In versions 1.x and 2.0, open the form in Design view and click Save As Report on the File menu.)

REFERENCES

For more information about this topic, search the Help Index for "saving forms as reports," or ask the Microsoft Access 97 Office Assistant.

Keywords          : kbprint PtrPrev 
Version           : 1.0 1.1 2.0 7.0 97
Platform          : WINDOWS 
Issue type        : kbhowto 

Last Reviewed: March 19, 1999