How INCLUDE Fields Affect Headers/Footers in Master Documents

ID: Q85451

The information in this article applies to:

Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
Microsoft Word for Windows 95, version 7.0

SUMMARY

In Microsoft Word for Windows, if you use the INCLUDETEXT field (INCLUDE in 2.x and prior) to insert the contents of one file (the source document) into another file (the master document), headers and footers will be affected by the following factors:

The placement and type of section breaks in the source document.
The section breaks in the master document.
The placement of the INCLUDETEXT field in the master document.

This article describes the behavior of headers and footers in a master document that contains INCLUDETEXT field(s).

MORE INFORMATION

Headers and footers are section-level settings in Word for Windows; therefore, you can change headers and footers by inserting a section break and modifying the header/footer text in the second section. However, predictable header/footer behavior is limited when you use the INCLUDE field to insert a source document into a master document.

NOTE: The Different Odd and Even Pages setting in the Header/Footer dialog box is a document-level setting. If the master document contains this formatting, the source document will contain this formatting after being included into the master document regardless of whether or not it contained this formatting before being included. Additionally, if the source document is formatted for Different Odd and Even Pages but the master document does not contain this formatting, the included source document will not contain this formatting.The Different First Page setting in the Header/Footer dialog box is a section-level setting and will be affected as outlined below.

Source Document Contains No Section Breaks

If your source document contains no section breaks, none of its headers or footers will appear in the master document. The master document headers/footers will continue throughout the source document.

Source Document Contains Continuous Section Break at End of Document

If your source document contains a continuous section break at the end of the document, you can insert the source file into a master file and retain the headers/footers of each file by using the following steps:

1. Insert a continuous section break at the end of the master

   document.

2. Insert a continuous section break at the end of the source

   document.

3. Use an INCLUDETEXT field to insert the source document BELOW the

   continuous section break in the master document.

This method works as long as the source document is inserted at the end of the master document.

Unpredictable Combinations

If you include a source document in a master document in the middle of a section or between two section breaks, you may obtain the following results:

If there is a section break at the beginning and/or end of the source document, an extra blank page may appear at the beginning and/or end of the source document when it is inserted into the master document.
If the header/footer of the source document is included in the master document, the header/footer of the master document may not resume following the source document (that is, the source document header/footer may continue throughout the remainder of the master document).
In Word 6.0 while creating a header/footer, if you choose the Same as Previous button, you can insert the source document into a new section without affecting the existing header in the following section.

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, page 582

KBCategory: kbusage KBSubcategory: kbfield Additional query words: winword2 2.0 2.0a 2.0a-CD 2.0b winword winword 7.0 word95 word6 2.0c1.0 1.10 1.10a master header footer word7

Keywords          : kbfield 
Version           : 1.x 2.x 6.0 6.0a 6.0c 7.0
Platform          : WINDOWS

Last Reviewed: February 6, 1998