ID: Q135000
The information in this article applies to:
The following is a list of keyboard shortcuts available in Word 7.0.
This list is a compilation of the individual keyboard shortcut lists, which are available in Word Help.
For more information about shortcut keys in Word, open the Answer Wizard and see the "Shortcut Keys" topic.
CTRL+ ALT+
SHIFT+ CTRL+ SHIFT+ ALT+ SHIFT+
Key Key Only Key Key Key Key Key
F1 Get Online Reveal Next Previous
Help or the Formatting Field Field
Answer
Wizard
F2 Move text Copy text Print Save
or graphics preview command
command (File
(File Menu) Menu)
F3 Insert an Change the Cut to Insert
AutoText case of spike contents of
entry letters the spike
F4 Repeat the Repeat a Close the Exit
last action Find or window
GoTo
action
F5 Carry out Move to a Restore Edit a
the GoTo previous the bookmark
command revision window
(Edit menu) size
F6 Go to next Go to Go to Go to
pane previous next previous
pane window window
F7 Carry out Carry out Carry out Update Find next
the the the Move linked misspelling
Spelling Thesaurus command information (Automatic
command command (Control on a Word Spell
(Tools (Tools menu) source Checking
menu) menu) document enabled)
F8 Extend a Shrink a Carry out Extend a
selection selection the Size selection
command (or block)
(Document
Control
menu)
F9 Update Switch Insert an Unlink a Switch Run
selected between a empty field between GOTO-
fields field code field all field BUTTON
and its codes and or MACRO-
result all BUTTON
results from the
field that
displays
the field
results
F10 Activate Display a Maximize Activate Maximize
the menu shortcut the the ruler the
bar menu document application
window window
F11 Go to the Go to the Lock a Unlock a
next field previous field field
field
F12 Carry out Carry out Carry out Carry out
the Save As the Save the Open the Print
command command command command
(File menu) (File menu) (File menu)(File menu)
Change the font CTRL+SHIFT+F
Change the font size CTRL+SHIFT+P
Increase the font size CTRL+SHIFT+>
Decrease the font size CTRL+SHIFT+<
Increase the font size by 1 point CTRL+]
Decrease the font size by 1 point CTRL+[
Change the case of letters SHIFT+F3
Format letters as all capitals CTRL+SHIFT+A
Apply or remove bold formatting CTRL+B
Apply or remove an underline CTRL+U
Underline single words CTRL+SHIFT+W
Double-underline text CTRL+SHIFT+D
Apply or remove hidden text CTRL+SHIFT+H
Apply italic formatting CTRL+I
Format letters as small capitals CTRL+SHIFT+K
Apply subscripts (automatic spacing) CTRL+EQUAL SIGN
Apply superscripts (automatic spacing) CTRL+SHIFT+EQUAL SIGN
Remove formatting (plain text) CTRL+SHIFT+Z
Change the selection to Symbol font CTRL+SHIFT+Q
Display nonprinting characters CTRL+SHIFT+* (asterisk)
Single-space lines CTRL+1
Double-space lines CTRL+2
Set 1.5-line spacing CTRL+5
Add one line of space preceding text CTRL+0 (zero)
Remove the space preceding text CTRL+0 (zero)
Center a paragraph CTRL+E
Justify a paragraph CTRL+J
Left align a paragraph CTRL+L
Right align a paragraph CTRL+R
Indent a paragraph from the left CTRL+M
Remove a paragraph indent from the left CTRL+SHIFT+M
Create a hanging indent CTRL+T
Reduce a hanging indent CTRL+SHIFT+T
Remove paragraph formatting CTRL+Q
toolbar displayed) CTRL+SHIFT+S
(Formatting toolbar not displayed) CTRL+SHIFT+S
Start AutoFormat CTRL+K
Apply the Normal style CTRL+SHIFT+N
Apply the Heading 1 style ALT+CTRL +1
Apply the Heading 2 style ALT+CTRL +2
Apply the Heading 3 style ALT+CTRL +3
Apply the List style CTRL+SHIFT+L
Copy text or graphics CTRL+C
Copy formats CTRL+SHIFT+C
Move text or graphics F2
Paste text or graphics CTRL+V
Paste formats CTRL+SHIFT+V
Delete one character to the left BACKSPACE
Delete one word to the left CTRL+BACKSPACE
Delete one character to the right DELETE
Delete one word to the right CTRL+DELETE
Cut selected text to the Clipboard CTRL+X
Undo the last action CTRL+Z
Cut to the Spike CTRL+F3
Field CTRL+F9
AutoText entry Type AutoText entry name,
and then press ALT+CTRL+V
Line break SHIFT+ENTER
Page break CTRL+ENTER
Column break CTRL+SHIFT+ENTER
Optional hyphen CTRL+HYPHEN
Nonbreaking hyphen CTRL+SHIFT+HYPHEN
Nonbreaking space CTRL+SHIFT+SPACEBAR
Copyright symbol ALT+CTRL+C
Registered trademark symbol ALT+CTRL+R
Trademark symbol ALT+CTRL+T
Ellipsis ALT+CTRL+PERIOD
Single opening quotation mark CTRL+`'`
Single closing quotation mark CTRL+`'`
Double opening quotation mark CTRL+`"`
Double closing quotation mark CTRL+`"`
Mark a table of contents entry ALT+SHIFT+O
View Spike contents CTRL+SHIFT+F3
Note: Select text by holding down SHIFT and pressing keys that move the insertion point.
One character to the right SHIFT+RIGHT ARROW
One character to the left SHIFT+LEFT ARROW
To the end of a word CTRL+SHIFT+RIGHT ARROW
To the beginning of a word CTRL+SHIFT+LEFT ARROW
To the end of a line SHIFT+END
To the beginning of a line SHIFT+HOME
One line down SHIFT+DOWN ARROW
One line up SHIFT+UP ARROW
To the end of a paragraph CTRL+SHIFT+DOWN ARROW
To the beginning of a paragraph CTRL+SHIFT+UP ARROW
One screen down SHIFT+PAGE DOWN
One screen up SHIFT+PAGE UP
To the end of a document CTRL+SHIFT+ END
To the beginning of a document CTRL+SHIFT+ HOME
To include the entire document CTRL+A
To a vertical block of text CTRL+SHIFT+F8, and then use
the arrow keys; press ESC
to cancel selection mode
To a specific location in a document F8+arrow keys; press ESC to
cancel selection mode
Select a column ALT and hold it down while
you click the column
Extend a selection (or block) CTRL+SHIFT+F8, and then use
the arrow keys
Reduce the selection size SHIFT+F8
Select an entire table ALT+5 on the numeric keypad
Select the nearest character F8+character
Turn extend mode on or off F8
Reduce the size of a selection SHIFT+F8
One character to the left LEFT ARROW
One character to the right RIGHT ARROW
One word to the left CTRL+LEFT ARROW
One word to the right CTRL+RIGHT ARROW
One paragraph up CTRL+UP ARROW
One paragraph down CTRL+DOWN ARROW
To the previous frame or object ALT+UP ARROW
To the next frame or object ALT+DOWN ARROW
One column to the left (in a table) SHIFT+TAB
One column to the right (in a table) TAB
(Automatic Spell Checking enabled) SHIFT+BACKSPACE
Up one line UP ARROW
Down one line DOWN ARROW
To the end of a line END
To the beginning of a line HOME
Up one page ALT+CTRL+PAGE UP
Down one page ALT+CTRL+PAGE DOWN
Up one screen PAGE UP
Down one screen PAGE DOWN
To the bottom of a screen CTRL+PAGE DOWN
To the top of a screen CTRL+PAGE UP
To the end of a document CTRL+END
To the beginning of a document CTRL+HOME
To a previous revision SHIFT+F5
when the document was last closed SHIFT+F5
Next cell in a row TAB
Previous cell in a row SHIFT+TAB
First cell in a row ALT+HOME
First cell in a column ALT+PAGE UP
Last cell in a row ALT+END
Last cell in a column ALT+PAGE DOWN
Previous row UP ARROW
Next row DOWN ARROW
New paragraphs in a cell ENTER
Tab characters in a cell CTRL+TAB
Preview a mail merge ALT+SHIFT+K
Merge a document ALT+SHIFT+N
Print the merged document ALT+SHIFT+M
Edit a mail merge data document ALT+SHIFT+E
Insert a merge field ALT+SHIFT+F
Print command (File menu) CTRL+P
Move around the page when zoomed in Arrow keys
Move by one page when zoomed out PAGE UP or PAGE DOWN
Move to the first page when zoomed out CTRL+UP ARROW or
CTRL+LEFT ARROW
Move to the last page when zoomed out CTRL+DOWN ARROW or
CTRL+RIGHT ARROW
Insert DATE field ALT+SHIFT+D
Insert PAGE field ALT+SHIFT+P
Insert TIME field ALT+SHIFT+T
Insert Empty field CTRL+F9
source document CTRL+SHIFT+F7
Update selected fields F9
Unlink a field CTRL+SHIFT+F9
Switch between a field code and its result SHIFT+F9
all results ALT+F9
field that displays the field results ALT+SHIFT+F9
Go to the next field F11
Go to the previous field SHIFT+F11
Lock a field CTRL+F11
Unlock a field CTRL+SHIFT+F11
You can choose any menu command with the keyboard. Press ALT+ the letter underlined in the menu name, and then press the letter underlined in the command name.
Display the shortcut menu SHIFT+F10
Display the application Control menu SPACEBAR (when the menu bar
is active)
on the menu DOWN ARROW or UP ARROW
(with the menu displayed)
or, with a submenu displayed, toggle
the selection between the main menu
and the submenu LEFT ARROW or RIGHT ARROW
Promote a paragraph ALT+SHIFT+LEFT ARROW
Demote a paragraph ALT+SHIFT+RIGHT ARROW
Demote to body text CTRL+SHIFT+N
Move selected paragraphs up ALT+SHIFT+UP ARROW
Move selected paragraphs down ALT+SHIFT+DOWN ARROW
Expand text under a heading ALT+SHIFT+PLUS SIGN
Collapse text under a heading ALT+SHIFT+MINUS SIGN
Show all text or headings ALT+SHIFT+A
Display all text Asterisk (*) key on the
numeric keypad
Hide or display character formatting Slash (/) key on the numeric
keypad
all body text ALT+SHIFT+L
Show all headings with the Heading 1 style ALT +SHIFT+1
Show all headings up to Heading n ALT +SHIFT+n
Next application ALT+TAB
Previous application ALT+SHIFT+TAB
Start menu CTRL+ESC
Close the window CTRL+F4
Restore the window size CTRL+F5
Switch to the next window CTRL+F6
Switch to the previous window CTRL+SHIFT+F6
Carry out the Move command (Control menu) CTRL+F7
Carry out the Size command (Control menu) CTRL+F8
Maximize the window CTRL+F10
Save As dialog box (File menu) ALT+0, and then use the
arrow keys
Save As dialog box (File menu) ALT+ number (1 is the
leftmost button, 2 is the
next, and so on)
(File menu) F5
Switch to the next tab in a tab dialog box CTRL+TAB or CTRL+PAGE DOWN
dialog box CTRL+SHIFT+TAB or
CTRL+PAGE UP
option buttons TAB
of option buttons SHIFT+TAB
of option buttons Arrow key
check box SPACEBAR
letter in an active list box Letter key
Select the item with that underlined letter ALT+ letter key
Display a drop-down list box ALT+DOWN ARROW
Close a drop-down list box ESC
Choose the default command button ENTER
Cancel the command and close the dialog box ESC
File List ALT+0 (zero)
Up One Level ALT+1
Look in Favorites ALT+2
New Folder ALT+3
List View ALT+4
Details View ALT+5
Properties View ALT+6
Commands and Settings ALT+7
Move to the beginning or end of the entry HOME or END
Move one character to the left or right LEFT ARROW or RIGHT ARROW
beginning of the entry SHIFT+HOME
end of the entry SHIFT+END
Select the character to the left SHIFT+LEFT ARROW
Select the character to the right SHIFT+RIGHT ARROW
Version : 7.0
Platform : WINDOWSLast Reviewed: January 20, 1999