WD: Cannot Mark a Citation That Does Not Include Short Citation

ID: Q107781

The information in this article applies to:

Microsoft Word for Windows, version 6.0, 6.0a, 6.0c
Microsoft Word for the Macintosh, version 6.0, 6.0.1, 6.0.1a
Microsoft Word for Windows 95, versions 7.0, 7.0a
Microsoft Word 98 Macintosh Edition

SYMPTOMS

The Mark button is unavailable (dimmed) in the Mark Citation dialog box until you type some text in the Short Citation box. This means you cannot create a TA (Table of Authorities Entry) field in Word using only the long citation. (To locate the Mark Citation dialog box, click Indexes And Tables on the Insert menu, select the Table Of Authorities tab, and then click Mark Citation).

WORKAROUND

If you want to create a table of authorities entry that does not include a short citation, follow these steps:

1. Click Index And Tables on the Insert menu, and then select the

   Table of Authorities tab.

2. Click OK.

3. Turn on the Field Codes by pressing ALT+F9 (Windows) or OPTION+F9

   (Macintosh).

4. Modify the TA field manually.

For example, to remove the short citation from the following TA field, delete " \s "Short Citation"":

   { TA \l "This is the long version of the citation." \s "Short
   Citation" \c 3 }

The following is the modified TA field, which no longer contains a short citation:

   { TA \l "This is the long version of the citation." \c 3 }

IMPORTANT: You should not use this workaround for documents you plan to open in WordPerfect. Table of authority entries that do not contain a short citation may cause a general protection (GP) fault error in WordPerfect.

Additional query words: 8.0 8.00

Keywords          : word8 macword98 winword macword word6 word7 word95 kbformat 
Version           : WINDOWS:6.0,6.0a,6.0c,7.0,7.0a; MACINTOSH:6.0,6.0.1,6.0.1a,98
Platform          : MACINTOSH WINDOWS
Issue type        : kbprb

Last Reviewed: December 16, 1998