WD: Cannot Toggle Field Codes in a Protected Form

ID: Q104950

The information in this article applies to:

• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows NT, version 6.0
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word 97 for Windows
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
• Microsoft Word 98 Macintosh Edition

SYMPTOMS

You cannot toggle (view) field codes in a protected form because:

• The Field Codes option on the View tab is unavailable (dimmed).

      -or-
  

• ALT+F9 causes your computer to beep and does not turn field codes on and off.

CAUSE

This behavior is by design of Microsoft Word. When a document is protected for forms, Word turns off (disables) the Field Codes option.

WORKAROUND

To view the field codes in a protected form, unprotect the document and then select the Field Codes option.

To locate the Field Codes option, click Options on the Tools menu, and then click to select the View tab. (In Word 98 Macintosh Edition, click Preferences on the Tools menu, and then click to select the View tab.)

MORE INFORMATION

Field Codes

For more information about turning field codes on and off, see the appropriate reference for your version of Word.

Word 97 and Word 98 Macintosh Edition:

Click the Office Assistant, type "How do I view field codes?", click Search, and then click to view the "Show or hide field codes" topic.

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Microsoft Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q120802
   TITLE     : Office: How to Add/Remove a Single Office Program or 
               Component

On the Help menu, click Answer Wizard. Type "How do I view field codes?", and then click Search. Click to select the "Show or hide field codes" topic and then click Display.

Word 6.0:

On the Help menu, click "Search for Help on." On the Index tab, type Field Codes, and then click Display. In the Topics Found dialog box, click to select "Viewing field results and field codes," and then click Display.

Forms Protection

For more information about Forms Protection, see the appropriate reference for your version of Word.

Word 97 and Word 98 Macintosh Edition:

Click the Office Assistant, type "How do I protect a form?", click Search, click "Protect a document", and then click to view "Prevent users from changing a form."

Word for Windows 95 (7.0):

On the Help menu, click Answer Wizard. Type in "How do I protect a form?", and then click to select the "Prevent users from changing a form" topic and then click Display.

Word 6.0:

On the Help menu, click "Search for Help on." On the Index tab, type Protect, click to select "Protect Document command (Tools menu), and then click Display.

Additional query words: Grey gray greyed grayed

Keywords          : kbfield 
Version           : MACINTOSH:6.0,6.0.1,6.0.1a,98; WINDOWS:6.0,6.0a,6.0c,7.0,7.0a,97
Platform          : MACINTOSH WINDOWS
Issue type        : kbprb

Last Reviewed: February 3, 1998