WD: Caption Numbers Reset When Caption Includes Chapter Number

• Microsoft Word 97 for Windows
• Microsoft Word 98 Macintosh Edition

SYMPTOMS

When you insert a caption in a document that includes chapter numbering in the caption numbers, captions whose \r switches you modified are reset to 1.

CAUSE

When you select the Include Chapter Numbers option, Word replaces the existing captions with new ones, overwriting any changes you made to the SEQ fields in the captions.

This behavior does not occur when the caption does not include the chapter number.

Word does not put the \r switch in the first SEQ field for a caption sequence when including chapter numbers. Instead, Word adds the \s switch to the SEQ field to reset the sequence number.

However, the \r switch can be added to the SEQ field in place of the \s switch to reset the sequence number of that caption sequence. If the \r switch is added, and another caption is inserted into that caption sequence, Word refreshes the caption sequence, removes the \r switch, and adds the \s switch back in.

WORKAROUND

Change the restart information only after all the captions have been inserted.

To set or change a caption sequence starting number, follow these steps:

1. On the Tools menu, click Options (Windows) or Preferences (Macintosh), and then click the View tab.

2. Click to select the Field Codes check box, and then click OK.

3. In the SEQ field, place the insertion point at the end of the field (to the left of the closing field bracket) and replace \s 1 with "\r n" (without the quotation marks), where "n" is the number you want to begin the sequence.

MORE INFORMATION

For additional information about this problem in earlier versions of Microsoft Word, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q126081
   TITLE     : WD: Reset Switch Behavior in Caption with Chapter Numbers