WD: Changing the Calendar Wizard Document Formatting

• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
• Microsoft Word 97 for Windows
• Microsoft Word 98 Macintosh Edition

SUMMARY

Microsoft Word provides a Calendar Wizard for creating calendars. The wizard does not prompt you to modify character formatting such as font, point size, and so forth. This article describes how you can use the Calendar Wizard to create your own custom wizard.

NOTE: Microsoft does not support the modification of its wizards or templates. Modifications done by the user are at the user's risk and constitute no obligations or warranties, either written or expressed, by Microsoft.

MORE INFORMATION

Word 97 for Windows and Word 98 Macintosh Edition

NOTE: The Calendar Wizard is not installed when you do a complete installation of Office or Word. It is available on the Office or Word CD-ROM in the \valupak\templates\word folder. Copy the template from the CD- ROM to the template folder on your hard disk.

1. On the File menu, click Open. Choose the directory where your templates are stored--usually C:\Program files\Microsoft Office\Templates. In the Files of Type list, select All Files. In the File Name list, select the Calendar Wizard and click OK. On the File menu, click Save As and type a new name for the wizard. Any formatting changes you make will now be stored in your new wizard.

2. On the View menu, click Page Layout.

   The Calendar Wizard is composed of AutoText entries which correspond to the styles listed in the following table. Before you insert and modify an AutoText entry, change the page orientation to either portrait or landscape to correspond with the entry as indicated below.

3. To modify the page orientation, click Page Setup on the File menu, then select the Paper Size tab. Select Portrait or Landscape based on one of the following calendar styles:

          Calendar style                          Portrait       Landscape
          ----------------------------------------------------------------
   
          Boxes and borders with picture          Boxes00        Boxes10
          Boxes and borders without picture       Boxes01        Boxes11
          Banner with picture                     Banner00       Banner10
          Banner without picture                  Banner01       Banner11
          Jazzy with picture                      Jazzy00        Jazzy10
          Jazzy without picture                   Jazzy01        Jazzy11
   
   

4. On the Insert menu, point to AutoText, and then click AutoText. Select the AutoText tab. Choose the AutoText entry that corresponds to the calendar style you are creating, and then click the Insert button.

   NOTE: The names of the AutoText Entries are listed in the columns labeled Portrait and Landscape in step 3.

5. Each AutoText entry contains both drawing objects and text boxes. These drawing objects are visible only in page layout view or print preview. (You will see a blank page after you insert the AutoText entry if you are working in normal view.)

6. Toggle the Show/Hide button so that it is enabled, display table gridlines (on the Table menu, check Gridlines), and turn on Bookmarks (click Options on the Tools menu, select the View tab, click to select the Bookmarks check box, and then click OK).

   NOTE: Do not delete any of the bookmarks. If these are deleted, the wizard may not function properly.

7. Highlight the text or table cell in which you want to make changes (be sure the end-of-cell marker or paragraph mark is also selected). Make your formatting changes, such as changing the font or point size, adding bold or italics, and so forth. When finished, cancel the selection by clicking in the margin of the document.

8. On the Insert menu, point to AutoText, and then click AutoText. Select the AutoText tab. Select the AutoText entry that you previously selected in step 4. Click Delete to delete the old AutoText entry. Click Close to return to the document.

9. Click the Drawing button on the Standard Toolbar to open the Drawing Toolbar.

10. Click the Select Drawing Objects button on the Drawing Toolbar. Starting in the upper left corner of the template, click and drag down and to the right bottom corner to enclose the entire document area. A dashed line appears as you are dragging to enclose the objects.

11. On the Insert menu, point to AutoText and then click AutoText. Select the AutoText tab. In the Enter AutoText Entries here box, type the AutoText name using the same name as the AutoText entry you deleted in step 8 and click OK. In the "Look In" list, select the template you saved in step 1. Click Add and then click OK.

12. With the document still selected, click Cut on the Edit menu. You should now have a blank page with a single paragraph mark at the top left of the page. If you have any text or more than a single paragraph mark, delete these items. Click Save on the File menu, and then close the template.

For more information and where to get these additional wizards, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q163549
   TITLE     : WD97: Templates and  Wizards Available from Microsoft

Word 6.0, 7.0

1. On the File menu, click Open. Choose the directory where your templates are stored. This is usually, c:\office95\templates\other documents (C:\WINWORD\TEMPLATE in Word 6.0). In the List Files Of Type list, select All Files (*.*). In the File Name list, select the Calendar Wizard and click OK. On the File menu, click Save As and type a new name for the wizard. Any formatting changes you make are now stored in your new wizard.

2. On the View menu, click Page Layout.

   The Calendar Wizard is composed of AutoText entries which correspond to the styles listed in the following table. Before you insert and modify an AutoText entry, change the page orientation to either portrait or landscape to correspond with the entry as indicated below.

3. To modify the page orientation, click Page Setup on the File menu, then select the Paper Size tab. Select Portrait or Landscape based on one of the following calendar styles:

          Calendar style                          Portrait       Landscape
          ----------------------------------------------------------------
   
          Boxes and borders with picture          Boxes00        Boxes10
          Boxes and borders without picture       Boxes01        Boxes11
          Banner with picture                     Banner00       Banner10
          Banner without picture                  Banner01       Banner11
          Jazzy with picture                      Jazzy00        Jazzy10
          Jazzy without picture                   Jazzy01        Jazzy11
   
   

4. On the Edit menu, click AutoText. Select the AutoText entry that corresponds to the calendar style you are creating, and then click the Insert button.

   NOTE: The names of the AutoText Entries are listed in the columns labeled Portrait and Landscape in step 3.

5. Each AutoText entry contains both drawing objects and text boxes. These drawing objects are visible only in page layout view or print preview. (You will see a blank page after you insert the AutoText entry if you are working in normal view.)

6. Toggle the Show/Hide button so that it is selected, display table gridlines (On the Table menu, check Gridlines), and turn on Bookmarks (click Options on the Tools menu, select the View tab, select the Bookmarks check box, and click the OK button).

   NOTE: Do not delete any of the bookmarks. If these are deleted, the wizard may not function properly.

7. Highlight the text or table cell in which you want to make changes. Be sure the end-of-cell marker or paragraph mark is also selected. Make your formatting changes, such as changing the font or point size, adding bold or italics, and so forth. When you are finished, deselect the area by clicking in the margin of the document.

8. On the Edit menu, click AutoText. Select the AutoText entry that you previously selected in step 4. Click Delete to delete the old AutoText entry. Click Close to return to the document.

9. Click the Drawing button on the Standard Toolbar to activate the Drawing Toolbar.

10. Click the Select Drawing Objects button on the Drawing Toolbar. Starting in the upper left corner of the template, click and drag down and to the right bottom corner to enclose the entire document area. A dashed line appears as you are dragging to enclose the objects.

11. On the Edit menu, click AutoText. In the AutoText dialog box, type the AutoText name using the same name as the AutoText entry you deleted in step 8. From the "Make AutoText Entry Available To" list, select "Documents Based On the <wizard name>." Click Add to return to the document.

12. With the document still selected, click Cut on the Edit menu. You should now have a blank page with a single paragraph mark at the top left of the page. If you have any text or more than a single paragraph mark, delete these items. Click Save on the File menu, and then close the template.