WD: Deleted Paragraph Marks Not Removed If Tracking Changes

ID: Q178286

The information in this article applies to:

Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
Microsoft Word for Windows NT, version 6.0
Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
Microsoft Word for Windows 95, versions 7.0, 7.0a
Microsoft Word 97 for Windows

SYMPTOMS

Paragraph marks that are deleted while the Track Changes While Editing (Word 97) or the Mark Revisions While Editing (Word 6.0, 6.0.1, or 7.0) feature is active are not removed (the line breaks that these paragraph marks contain are also retained).

If the non-printing characters are visible, the deleted paragraph marks will not be displayed with strikethrough formatting.

CAUSE

When Word tracks changes it does not actually delete text or other objects from a document. The text or object remains in the document and still effects the document's appearance.

WORKAROUND

The default marking method for deleted text is Strikethrough and blue color character formatting.

To see the document as it will appear after the revisions are accepted, use either of the following workarounds.

Method 1: Do Not Display the Revisions on the Screen

Clear the Highlight Changes On Screen option (Word 97) or the Show Revisions On Screen option (Word 6.0, 6.0.1, or 7.0).

To clear this option, follow these steps:

1. On the Tools menu, point to Track Changes, Highlight Changes (Word 97).

   Or, click Revisions on the Tools menu (Word 6.0, 6.0.1, and 7.0).

2. Select Mark Revisions While Editing(Word 6.0, 6.0.1, or 7.0) or

   Track Change While Editing (Word 97).

3. Click to clear the Highlight Changes On Screen (Word 97) or the Show

   Revisions On Screen (Word 6.0, 6.0.1, or 7.0) check box.

4. Click OK

Method 2: Change the Marking Method for Deleted Text to "Hidden"

To change the marking method for deleted text, follow these steps:

1. On the Tools menu, point to Track Changes, and click Highlight Changes

   (Word 97). Or, click Revisions on the Tools menu (Word 6.0, 6.0.1, and
   7.0).

2. Click to select the Track Changes While Editing check box (Word 97) or

   the Mark Revisions While Editing check box (Word 6.0, 6.0.1, or 7.0).

3. Click Options.

4. Select Hidden as the mark for deleted text.

5. Click OK twice.

STATUS

Microsoft is researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

Additional query words: add chop disk file macword6 markings marks Office4 Office7 Office8 Office redline redlining remove review revision screen strikeout winword word6 word7 word8 word97 workgroup

Version           : MACINTOSH:6.0,6.0.1,6.0.1a; WINDOWS:6.0,6.0a,6.0c,7.0,7.0a,97; WINNT:6.0
Platform          : MACINTOSH WINDOWS winnt
Issue type        : kbbug

Last Reviewed: February 11, 1999