WD: Error Msg: Text Formatted with No Proofing Was Skipped

• Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c
• Microsoft Word for windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
• Microsoft Word 97 for Windows
• Microsoft Word for the Macintosh Edition 98

SYMPTOMS

In Microsoft Word, if part or all of your document is formatted with no language reference, when you run either the spelling checker or the grammar checker, you receive either of the following messages.

Word 97 for Windows and Word 98 Macintosh Editon

   The spelling and grammar check is complete. Text set to (no proofing)
   was skipped. To find (no proofing) text, click Edit/Replace, click
   More, click Format, click Language, and select (no proofing).

Word 7.0

   The spelling check is complete.

Word 6.x and earlier

   The Spelling Check is complete.
   Text formatted with (no proofing) was skipped.

Note that the document will not be hyphenated automatically if text is formatted with (no proofing).

CAUSE

To use the spelling checker, you must specify a language. Word uses the default language unless you specifically format part or all of your document with no proofing. Word skips any text formatted in this way, because it does not have a language to check against.

In the following specific cases, text is formatted by default as (no proofing), and the above error message occurs when you run the spelling checker:

• You saved a Microsoft Word version 5.x for the Macintosh document in normal format, moved it to the (MS-DOS-based) Windows environment using the Apple File Exchange Program, opened it in Word 6.0 for Windows, and then ran the spelling checker. Note that this behavior does not occur if you open the same document in Word 2.x for Windows and run the spelling checker.
• You created a document using the Word 6.0 Agenda Wizard.

RESOLUTION

To resolve this problem, follow these steps:

1. Select any paragraphs in your documents formatted as [no proofing], or click Select All on the Edit menu to select your entire document.

2. In Word 97 for Windows or Word 98 Macintosh Edition, point to Language on the Tools menu, and click Set Language. Select English (United States).

   In Word 6.0 and 7.0, click Language on the Tools menu, and select English(US).

   In Word version 2.x, on the Format menu, click Language, and then select English(US).

3. Run the spelling checker again.

NOTE: For WordPerfect 6.0 documents, save the file in WordPerfect 5.1 format instead of Word 2.x format. When you open the WordPerfect 5.1 format file in Word for Windows, the error described in this article does not occur.

REFERENCES

"Microsoft Word User's Guide," version 6.0, pages 99-100 "Microsoft Word for Windows User's Guide," version 2.0, pages 295-296