WD: How to Add Field to Print "Continued" in Word Footers

ID: Q78313

The information in this article applies to:

Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
Microsoft Word for Windows 95, versions 7.0, 7.0a
Microsoft Word 97 for Windows
Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
Microsoft Word 98 Macintosh Edition

SUMMARY

This article describes how to insert a field into a Microsoft Word document footer that prints "Continued" on all pages except the last page.

MORE INFORMATION

To print the word "Continued" in a footer on all pages except the last, follow these steps:

1. On the View menu, click Header And Footer.

2. Switch to the Footer by clicking the "Switch Between Header and Footer"

   button on the Header and Footer toolbar.

3. In the footer, press CTRL+F9 (Windows) or COMMAND+F9 (Macintosh) to

   insert field braces. Inside the braces, type "if " (without the 
   quotation marks), press CTRL+F9 (Windows) or COMMAND+F9 (Macintosh) for 
   another set of field braces, and type "numpages" (without the quotation 
   marks) inside the field braces.

4. Press the RIGHT ARROW key twice to position the insertion point outside

   the closing brace of the NUMPAGES field. Type ">" (without the quotation 
   marks), press CTRL+F9 (Windows) or COMMAND+F9 (Macintosh), and type 
   "page" (without the quotation marks) inside these field braces.

5. Press the RIGHT ARROW key twice to position the cursor outside the

   closing brace of the PAGE field. Type a space and "Continued" (with
   the quotation marks).

The field should appear as follows:

   {if {numpages}>{page} "Continued"}

REFERENCES

"Microsoft Word for Windows User's Guide", page 752

Additional query words: winword2

Keywords          : kbproof word8 kbfield winword macword word6 word7 word95 macword5 
Version           : MACINTOSH:6.0,6.0.1,6.0.1a; WINDOWS:6.0,6.0a,6.0c,7.0,7.0a
Platform          : MACINTOSH WINDOWS
Issue type        : kbhowto

Last Reviewed: March 20, 1999