ID: Q122991
The information in this article applies to:
This article contains instructions for creating a template that automatically updates all fields in a document, including fields contained in the header and footer areas. This article includes the following sections:
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Create a macro to automatically update all fields by following these steps. Because the macro is called AutoNew and is stored in your template, this macro is available for all new documents you create based on your template.
1. From the File menu, choose New.
2. Choose the Template option and click OK to create a new template based
on the Normal template.
4. Type AutoNew in the Macro Name text box and click Create.
5. Using the following example, type the text that appears between the Sub
MAIN line and second End Sub line.
Sub MAIN
Call Update
ViewHeader
Call Update
GotoHeaderFooter
Call Update
CloseViewHeaderFooter
End Sub
Sub Update
EditSelectAll
UpdateFields
CharLeft 1
End Sub
6. Save and close the template.
The CreateDate field inserts the date and/or time a document was first created. Using the template in which you created your macro, follow these steps:
1. On the View menu, choose Header And Footer.
2. Click the "Switch Between Header and Footer" button on the Header And
Footer toolbar if you want to place the CreateDate field in the footer.
4. In the Categories list, select Date And Time, and select CreateDate
in the Field Names list.
6. Select the appropriate Date-Time format.
7. Click Add To Field.
8. Click OK twice.
To add a button to your toolbar that automatically creates a new document based on your template, follow these steps:
1. On the Tools menu, click Macro.
2. In the Macro Name box, type a name such as "NewDocInMyTemp" (without
the quotation marks).
3. Click Record.
4. Click Toolbars.
5. In the Save Changes In list, choose Normal.dot.
6. Drag the NewDocInMyTemp macro onto the appropriate toolbar.
7. Select a toolbar button and click Assign.
8. Click Close.
9. Record the following steps:
a. On the File menu, click New.
b. Click to select your template and then click OK.
11. Save and close the template.
For information about how to do this in Word 97, please see the following article in the Microsoft Knowledge Base:
ARTICLE-ID: Q159824
TITLE : How to Automatically Update Fields in a Document or Template
Keywords : kbprg kbtemplate kbmacroexample winword macword word6 word7 word95
Version : WINDOWS: 6.0,6.0a,6.0c,7.0,7.0a ; MACINTOSH: 6.0,6.0.1,6.0.1a
Platform : MACINTOSH WINDOWS
Issue type : kbhowtoLast Reviewed: April 9, 1999