WD: How to Create Multiple Table of Contents in Same Document

ID: Q181595

The information in this article applies to:

SUMMARY

This article describes how to create multiple tables of contents in one document using Microsoft Word 6.x or 7.x for Windows.

MORE INFORMATION

To create more than one table of contents, follow these steps:

1. Create a separate bookmark for each section of the document for which 

   you want to create a Table of Contents.

   To create the bookmark:

   a. Select the entire section and then click Bookmark on the Edit menu.

   b. In the Bookmark Name box, type a name for the bookmark, for
      example "part1" (without quotation marks), and then click the Add
      button.
2. Repeat Step 1 for each section of the document for which you want to 
   build a separate Table of Contents.
3. If you will be generating the table of contents based on the built-in 
   heading styles, then apply the styles as required. If you will be
   generating the Table of Contents with other styles, then apply those
   styles as required.
4. If you will be using TC fields to generate the table of contents, then 
   mark the text that you want to include in the table as follows:

   a. Select the text that you want to include and then press
      ALT+SHIFT+O.

      The Mark Table of Contents Entry box will appear.

   b. To assign a different indent level to the text, change the number in
      the Level box.

   c. To assign a different indent level to the text, change the number in
      the Level box.

   d. Choose Mark when you're done.

      Word will create a TC field in the document that contains the text
      that you selected.
      
      NOTE: You can also insert a TC field in your document by clicking
      Field on the Insert menu. Under Categories, click Index And Tables,
      click TC under fields, and then type the desired text.
5. To create the table of contents for the first section that you 
   bookmarked, follow these steps:

   a. Place the insertion point where you want the Table of Contents for
      that section to appear.

   b. On the Insert Menu, click Field, and then from the Index And Tables
      Category, click TOC. Click Options to bring up the Field Options
      dialog box.

   c. Click the \b switch and click Add to Field. Then, type in the
      bookmark name after the switch.  For example  "TOC \b part1"
      (without the quotation marks).

      Word will default to building the Table of Contents based on the
      built-in Heading Styles if no other switches are added to the field.
   
   d. The following are examples of some other switches that can be added
      to the TOC field:

         \f     builds a TOC using TC field entries
         \t     builds a TOC using other style names
         \o     builds a TOC using heading styles (outline levels)

   NOTE: If you want to build the TOC using heading styles as well as TC
   fields or other styles, then you must add the \o switch as well as the
   \f and \t switches.
6. Repeat Steps 3-5 for each section of the document for which you want to 
   create a separate Table of Contents.
This procedure can also be used to create multiple indexes or tables of authority.

For more information about Table of Contents and fields, click Contents And Index on the Help menu, click the Index button in Word Help, type the following text 

   table of contents, field codes
and then click Show Topics. Select the "Using field codes for indexes, tables of contents, or other tables" topic, and click Go To. If you are unable to find the information you need, ask the Office Assistant.

REFERENCES

For additional information, please see the following article in the Microsoft Knowledge Base: 

   ARTICLE-ID: Q154025
   TITLE     : WD: How to Have More Than One Index in a Document
Additional query words: table tables contents authority multiple 
Keywords          : kbfield 
Version           : WINDOWS:6.0,6.0a,6.0c,7.0,7.0a
Platform          : WINDOWS
Issue type        : kbhowto

Last Reviewed: February 12, 1999