ID: Q176539
The information in this article applies to:
In Word, to position text within a label, each label or cell "margin" can be adjusted by setting left and right indents and spacing before and after the text.
This article assumes you have already created a label sheet and saved it as a template.
For additional information on creating custom labels in Word, please see the following article in the Microsoft Knowledge Base:
ARTICLE-ID: Q142965
TITLE : How to Create and Save Custom Labels in Word
In these instructions, "cell" refers to the label on the label sheet and "table" refers to the label sheet itself.
To position text in a single cell in a table, follow these steps:
1. Create a new document based on your label template.
2. Position the insertion point in the first paragraph of the first cell.
3. Type the first line of address text.
4. On the Format menu, click Paragraph.
5. Under Indentation Left, type (in inches) the desired distance from the
left edge of the cell to the first word. If desired, type a measurement
for the right edge of the cell; this is usually not required.
from the top edge of the cell to the first line of text.
8. To remove the spacing before on the second paragraph, click Paragraph
on the Format menu. Under Spacing Before, change the value to 0 pt and
then click OK.
NOTE: Spacing Before should only be applied to the first line of the
cell so that no spacing appears between the lines of the address.
The following steps explain how to position text within every cell of the whole table, depending on your version of Word:
Word 97 for Windows
1. Create a new document based on your label template. To turn on
paragraph marks, follow these steps:
a. On the Tools menu, click Options. Select the View tab and under
Nonprinting Characters, click to select All.
b. Click OK.
2. Position the insertion point in the first paragraph of the first cell.
3. On the Format menu, click Style, and then click New.
4. In the Name box, type "Rest of Label" (without the quotation marks).
For Style For Following Paragraph, select the "Rest of Label" style.
5. Click Format, and then select Paragraph from the list.
6. Under Indentation Left, type (in inches) the desired distance from the
left edge of the cell to the first word of the address. Click OK.
NOTE: If you plan to use these styles in other label documents, select
the "Add To Template" check box. This new style will be available
for use in any other document based on the current template.
7. Click OK.
8. Click New, and type the name "First Line of Label" (without the
quotation marks). For Style for Following Paragraph, select the
"Rest of Label" style.
9. Click Format, and then select Paragraph from the list.
left edge of the cell to the first word of the address. Under Spacing
Before, type (in inches or points) the desired distance from the top
edge of the cell to the first line of text. Click OK.
step 6.) Click OK, and then click Apply.
13. In the Style box, select First line of Label.
14. Click somewhere in the document to deselect the selection and save the
document.
Word 98 Macintosh Edition
1. Create a new document based on your label template, turn on
paragraph marks by:
a. On the Tools menu, click Preferences. Select the View tab and
under Nonprinting Characters, click to select All.
b. Click OK.
cell.
4. In the Name box, type "Rest of Label" (without the quotation marks).
5. Click Format, and then select Paragraph from the list.
6. Under Indentation Left, type (in inches) the desired distance from
the left edge of the cell to the first word of the address. Click
OK.
NOTE: If you plan to use these styles in other label documents,
select the "Add To Template" check box. This new style will be
available for use in any other document based on the current
template.
8. Click New, and type the name "First Line of Label" (without the
quotation marks). For Style for Following Paragraph, select the
"Rest of Label" (without quotation marks) style.
10. Under Indentation Left, type (in inches) the desired distance from
the left edge of the cell to the first word of the address. Under
Spacing Before, type (in inches or points) the desired distance
from the top edge of the cell to the first line of text. Click OK.
Click OK.
13. On the Edit menu, click Select All.
14. In the Style box, select First line of Label.
15. Click somewhere in the document to deselect the selection and save
the document.
For additional information about this situation in earlier versions of Word, please see the following article in the Microsoft Knowledge Base:
ARTICLE-ID: Q142966
TITLE : WD: How to Format Margins Within a Table Cell or Label
Keywords : kblayout
Version : WINDOWS:97
Platform : WINDOWS
Issue type : kbhowtoLast Reviewed: February 12, 1999