ID: Q142966
The information in this article applies to:
In Word, you can use the Page Setup dialog box to position text on a single page, in a column, or in the whole document. However, to position text within a label, each label or cell "margin" can be adjusted by setting left and right indents and spacing before and after the text.
This article assumes you have already created a label sheet and saved it as a template.
For additional information on creating custom labels in Word, please see the following article in the Microsoft Knowledge Base:
ARTICLE-ID: Q142965
TITLE : How to Create and Save Custom Labels in Word
In these instructions, "cell" refers to the label on the label sheet and "table" refers to the label sheet itself.
The following steps explain how to position text in a single cell in a table:
1. Create a new document based on your label template.
For additional information, please see the following article(s) in the
Microsoft Knowledge Base:
ARTICLE-ID: Q142965
TITLE : How to Create and Save Custom Labels in Word
2. Position the insertion point in the first paragraph of the first cell.
3. Type the first line of address text.
4. On the Format menu, click Paragraph.
5. Under Indentation Left, type (in inches) the desired distance from the
left edge of the cell to the first word. If desired, type a measurement
for the right edge of the cell; this is usually not required.
6. Under Spacing Before, type (in inches or points) the desired distance
from the top edge of the cell to the first line of text.
7. Click OK, and then press ENTER.
8. To remove the spacing before on the second paragraph, click Paragraph
on the Format menu. Under Spacing Before, change the value to 0 pt.
NOTE: Spacing Before should only be applied to the first line of the
cell so that no spacing appears between the lines of the address.
9. Type the remaining lines of the address.
The following steps explain how to position text within every cell of the whole table:
1. Create a new document based on your label template, turn on paragraph
marks, and position the insertion point in the first paragraph of the
first cell.
2. On the Format menu, point to Style, and click New.
3. In the Name box, type "Rest of Label" (without the quotation marks).
For Style For Following Paragraph, select the "Rest of Label" style.
4. Click Format, and then select Paragraph from the list.
5. Under Indentation Left, type (in inches) the desired distance from the
left edge of the cell to the first word of the address. Click OK.
NOTE: If you plan to use these styles in other label documents, select
the "Add To Template" check box. This new style will be available
for use in any other document based on the current template.
6. Click OK.
7. Click New, and type the name "First Line of Label" (without the
quotation marks). For Style for Following Paragraph, select the "Rest
of Label" style.
8. Click Format, and then select Paragraph from the list.
9. Under Indentation Left, type (in inches) the desired distance from the
left edge of the cell to the first word of the address. Under Spacing
Before, type (in inches or points) the desired distance from the top
edge of the cell to the first line of text. Click OK.
11. Click OK then click Apply.
The first paragraph of the cell should now be formatted with the 'First Line of Label' style. Once you begin to type the address information, the remaining address lines will be formatted with the 'Rest of Label' style.
To copy this cell's formatting to the remaining cells of the table, see the next section entitled "Copying Cell Formatting".
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1. Position the insertion point in the first paragraph of the first cell.
2. On the Tools menu, click Macro.
3. Select the macro name, and then click Run.
Once the macro has been run, each cell should now be formatted with the
'First Line of Label' style. At this point, you can either use the document
Additional query words: formatting space spacing layout
Keywords : wordnt winword ntword kblayout macword word6 word7 word95
Version : WINDOWS:6.0,6.0a,6.0c,7.0,7.0a;MACINTOSH:6.0,6.0.1,6.0.1a
Platform : MACINTOSH WINDOWS
Issue type : kbhowtoLast Reviewed: April 9, 1999