WD: How to Use Conditional Field to Specify a Number of Digits

ID: Q142778

The information in this article applies to:

Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
Microsoft Word for Windows 95, versions 7.0, 7.0a
Microsoft Word 98 Macintosh Edition
Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
Microsoft Word for Windows NT, version 6.0

SUMMARY

This article describes how to specify a numeric format switch within a nested {IF} field to control the number of leading zeros in a numeric result. The formula allows you to format numbers that contain an unequal number of digits, such as 10, 100, and 1000, as numbers that contain an equal number of digits, such as 0010, 0100, and 1000.

MORE INFORMATION

Use a numeric picture switch (\#) to specify the number of digits for the result. For example, if your number is to contain five digits, use the following numeric picture switches within the conditional formula:

   \# 0000#
   \# 000##
   \# 00###
   \# 0####

Create the following conditional {IF} field:

{if { MERGEFIELD number } > "9" { if { MERGEFIELD number } > "99" { if {MERGEFIELD number } > "999" { if { MERGEFIELD number } > "9999" { MERGEFIELD number } { MERGEFIELD number \# 0#### }}{ MERGEFIELD number \# 00### }}{ MERGEFIELD number \# 000## }}{MERGEFIELD number \# 0000# }}

Additional query words: nested conditional 8.0 8.00

Keywords          : wordnt word8 kbfield winword ntword macword word6 word7 word95 
Version           : MACINTOSH:6.0,6.0.1,6.0.1a; WINDOWS:6.0,6.0a,6.0c,7.0,7.0a; winnt:6.0
Platform          : MACINTOSH WINDOWS winnt
Issue type        : kbhowto

Last Reviewed: February 27, 1999