ID: Q144082
The information in this article applies to:
When you insert a caption in a document that includes chapter numbering and that is associated with a heading style, all captions are reset to reflect the heading numbering associated with the last heading style you selected.
For example, when you define the first caption as Figure 1-1 using the Heading 1 style, and then create the second caption as Figure A-1 using the Heading 2 style, the second caption you create overwrites the first caption. You now have captions labeled Figure A-1 and Figure A-2.
When you select the Include Chapter Numbers and Chapter Starts With Style options, Word replaces the existing captions with new ones, modifying all captions to be based on the same heading style.
When you have finished adding all captions to your document, follow these steps to correct them:
1. Press ALT+F9 (Windows) or OPTION+F9 (Macintosh) to view Field Codes.
The caption should like something like this:
Figure {STYLEREF 2 \n}-{SEQ Figure \* ARABIC}
change the 2 to a 1, so that the caption field looks like this:
Figure {STYLEREF 1 \n}-{SEQ Figure \* ARABIC}
4. Press ALT+F9 (Windows) or OPTION+F9 (Macintosh) to turn off Field Codes
view.
We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.
For additional information on problems with captions in Word, please see the following article in the Microsoft Knowledge Base.
ARTICLE-ID: Q126081
TITLE : Reset Switch in Caption Doesn't Work with Chapter Numbers
Keywords : kbfield
Version : WINDOWS:6.0,6.0a,6.0c,7.0,7.0a,97;MACINTOSH:6.0,6.0.1,6.0.1a,98
Platform : MACINTOSH WINDOWS
Issue type : kbbug kbhowtoLast Reviewed: January 21, 1999