WD: Multilevel/Heading Numbering Text Applied to All Levels

ID: Q176712

The information in this article applies to:

Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
Microsoft Word for Windows 95, versions 7.0, 7.0a
Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a

SYMPTOMS

When you modify a multilevel or heading numbering scheme, the "Text Before" and "Text After" is applied to the current and all lower numbering levels.

NOTE: This problem occurs when the "Include from Previous Level" option is set to either "Numbers" or "Numbers and Position."

WORKAROUND

Do not use either Multilevel or Heading Numbering in your document. Instead, type your text and insert either an AUTONUMLGL or AUTONUMOUT field where you want a number to appear.

To correctly use either the AUTONUMLGL or AUTONUMOUT fields, your text must be formatted with a heading style.

When you use AUTONUMLGL fields, the numbers applied will be Arabic. For example, your numbers will be 1, 2, 3, and so on.

When you use AUTONUMOUT fields, the numbers applied will be in roman numerals. For example, your numbers will be I, II, III, and so on.

To create the following numbering scheme, type the text and apply the appropriate heading style, and then insert the AUTONUMLGL field where you want a number to appear.

   Chapter 1. Mercury

        Section 1.1. Temperatures on the surface

        Section 1.2. Distances to the Sun & planets

                1.2.1 Sun
                           The distance to the Sun is

                1.2.2 Venus
                           The distance to Venus is

The following shows the style applied to each line of text typed, along with the AUTONUMLGL field inserted where the number is to appear. You will will see the {AUTONUMLGL} field when you toggle field codes in your document.

   Style applied      Text typed with AUTONUMLGL fields inserted
   ------------------------------------------------------------------------

   Heading 1          Chapter {AUTONUMLGL) Mercury

   Heading 2               Section {AUTONUMLGL} Temperatures on the surface

   Heading 2               Section {AUTONUMLGL} Distances to the Sun &
   planets

   Heading 3                       {AUTONUMLGL} Sun
   Normal                                      The distance to the Sun is

   Heading 3                       {AUTONUMLGL} Venus
   Normal                                      The distance to Venus is

NOTE: To toggle the field codes in your document, use either of the following methods:

On your keyboard, press ALT+F9.
```
    -or-
```
On the Tools menu, click Options. On the View tab, click to select or clear the Field Codes check box.

STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article. This problem was corrected in Microsoft Word 97 for Windows and Word 98 Macintosh Edition.

Additional query words: multi-level number

Keywords          : kbdta kbnumbering 
Version           : MACINTOSH:6.0,6.0.1,6.0.1a; WINDOWS:6.0,6.0a,6.0c,7.0,7.0a
Platform          : MACINTOSH WINDOWS
Issue type        : kbbug
Solution Type     : kbfix

Last Reviewed: February 12, 1999