WD: Printing a Range of Pages in a Multiple-Section Document

• Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word 97 for Windows
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1
• Microsoft Word 98 Macintosh Edition

SUMMARY

In Word, you can create a multiple-section document with different page numbering in each section. To specify a page or a range of pages to print, you must supply both the page and section number of the range you want to print. In a multiple-section document that contains more than a single page 1, Word cannot determine which "page 1" to print unless you also supply a section number.

Word versions 6.0 and later for Windows and Word 98 Macintosh Edition

To print a range of pages within a nonadjacent section or across sections, use the following syntax in the Pages box:

   p<page number>s<section number>-p<page number>s<section number>

To print nonadjacent pages or nonadjacent sections, type the page and section numbers, separated by commas (,). For example, to print sections 3 and 5 (not section 4), type "s3,s5" (without the quotation marks). To print pages 2 through 5 of section 3 and pages 1 through 4 of section 5, type "p2s3-p5s3,p1s5-p4s5" (without the quotation marks).

For more information, choose the Help button in the Print dialog box and then select the "Setting Printing Options" topic.

Word 2.x

To print pages 1 through 12 in section 3, type "p1s3" and "p12s3" in the From and To boxes, respectively.

NOTE: The page numbers should correspond to the formatted page number and not the physical page number in the document. You may need to repaginate your document to determine the correct page numbers for printing.

MORE INFORMATION

The steps to print a page or range of pages in Word are detailed below.

To print a range of pages, steps appropriate to your version of Word.

Word 98 Macintosh Edition

1. Scroll to the page where you want to start printing, and click anywhere within the margins.

2. Note the page and section number as shown on the status bar as in the following example:

         Page 2 Sec 4
   

3. Scroll to the last page you want to include in the print selection, and click anywhere within the margins.

4. Note the page and section number displaying on the status bar as in the following example:

         Page 1 Sec 5
   

5. On the File menu, click Print.

6. Look for a Range button and click it.

   NOTE: Depending on the printer driver that you are using, you may see the Range button on the Print dialog box or you will have a General selection bar. If you see the Range button on the Print dialog box, click it. If you do not see the Range button on the Print dialog box, click the General selection bar, click Microsoft Word, and then click Range.

7. Select the Pages Option and then type the following in the box:

   2S4-1S5

8. Click OK and then click Print.

Word 6.x, 7.x, 97

1. Scroll to the page where you want to start printing, and click anywhere within the margins.

2. Note the page and section number as shown on the status bar as in the following example:

         Page 2 Sec 4
   

3. Scroll to the last page you want to include in the print selection, and click anywhere within the margins.

4. Note the page and section number displaying on the status bar as in the following example:

         Page 1 Sec 5
   

5. On the File menu, click Print.

6. Under Page Range, select the Pages Option and then type the following in the box:

   2S4-1S5

7. Click OK.

Word 2.x

These procedures assumes that you are using the mouse and a keyboard. To use the procedure with a keyboard only, refer to pages 276 and 277 of the "Microsoft Word for Windows User's Reference," version 1.x or page 114 of the "Microsoft Word for Windows User's Guide," version 2.x.

1. From the Tools menu in Word 2.0, choose Repaginate Now. From the Utilities menu Word 1.x, choose Repaginate Now.

2. Scroll to the page where you want to start printing, and click anywhere within the margins.

3. Note the page and section number as shown on the status bar as in the following example:

         Pg 2 Sec 4
   

4. Scroll to the last page you want to include in the print selection, and click anywhere within the margins.

5. Note the page and section number displaying on the status bar as in the following example:

         Pg 1 Sec 5
   

6. On the File menu, click Print. In the Range box, select the Pages option. In the From box, type the starting page number (from step 3), an "S" (without the quotation marks) for "section," and the section number (from step 3). In the Pages box of Word 1.x, select the From option, and enter the information as for version 2.0. For this example, it should appear as follows:

         2S4
   

7. In the To box, type the ending page number (from step 5), an "S" (without the quotation marks) for "section," and the section number (from step 5). For this example, it should appear as follows:

         1S5
   

8. Click OK. Word prints the desired pages.

Priinting Non-Adjacent Pages

In Word 6.0 and later, you can print non-adjacent pages.

If you want to print non-adjacent pages in Word 2.x, you can obtain the PrintRanges macro. For additional information, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q100491
   TITLE     : WD0523: Frequently Requested Macros Descriptions

REFERENCES

"Microsoft Word User's Guide," version 6.0, pages 516-517

"Microsoft Word for Windows User's Guide," version 2.x, pages 114, 421-427

"Microsoft Word for Windows User's Reference," version 1.x, pages 274, 276-7