WD: Rows or Columns Missing from Pasted Microsoft Excel Sheet

ID: Q113057

The information in this article applies to:

• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, versions 7.0, 7.0a

SYMPTOMS

If you paste or paste link a large Microsoft Excel spreadsheet in a Microsoft Word document, Word may not include all the columns or rows of the spreadsheet.

CAUSE

By design, when you paste or paste link the spreadsheet in a format other than Rich Text Format (RTF), Word cuts off the columns and rows that exceed the margins of the current page.

In other words, if you paste or paste link the spreadsheet in any of the following formats, Word cuts off any columns and rows that exceed the right and bottom margins:

• Microsoft Excel 5.0 Worksheet Object
• Unformatted Text
• Picture
• Bitmap

WORKAROUND

If your Microsoft Excel spreadsheet exceeds the margins of your current page and you do not want Word to cut off any columns or rows, paste or paste link it in RTF file format. To do this, follow these steps:

1. On the Edit menu, click Paste Special.

2. In the As box, select Formatted Text (RTF).

3. Select the Paste or Paste Link option, and then click OK.

NOTE: If the spreadsheet fits on the current page but not within the margins, you may be able to paste the entire spreadsheet as an object by decreasing the margin settings for that section. For example, if Word is cutting off only one column of your spreadsheet, change the left and right margins from 1 inch to 0.5 inch.

REFERENCES

"Microsoft Word User's Guide," version 6.0, pages 302-303

Additional query words: officeinterop

Keywords          : kbinterop kbole kbdta word6 word7 word95 
Version           : WINDOWS:6.0,6.0a,6.0c,7.0,7.0a
Platform          : WINDOWS
Issue type        : kbbug
Solution Type     : kbpending

Last Reviewed: June 23, 1998