WD: Text Converted to One Row Table (Paragraph Marks Ignored)

• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows NT, version 6.0
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word 97 for Windows
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
• Microsoft Word 98 Macintosh Edition

SYMPTOMS

When you try to convert text to a table, Microsoft Word puts all the text in a single row. In the Convert Table To Text dialog box, Word shows only one row even though there should be multiple rows.

This behavior occurs even when each line of text is separated by a paragraph mark.

CAUSE

This problem occurs if the paragraph marks have been inserted using the ASCII equivalent number 13 (denoted as ^13) rather than (^p). The Convert Text To Table feature does not recognize ^13 as a valid paragraph mark.

RESOLUTION

Before you convert the text to a table, replace the ASCII 13 characters (^13) with the appropriate paragraph marks (^p). To do this, follow these steps:

1. Select all the text that you want to convert to a table.

2. On the Edit menu, click Replace.

3. In the Find What box, type "^13" (without the quotation marks).

4. In the Replace With box, type "^p" (without the quotation marks).

5. In the Search box, click to select Down, and then click Replace All.

6. When Word asks if you want to continue to search the rest of the document, click No.

7. Click Close.

8. With the lines of text still selected, click Convert Text To Table on the Table menu. The correct options should appear. Click OK.