WD6x: How to Create Multiple Table of Contents in Same Document

Last reviewed: March 9, 1998
Article ID: Q181615
The information in this article applies to:
  • Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a

SUMMARY

This article describes how to create multiple Tables of Contents in one document using Microsoft Word 6.x for the Macintosh.

MORE INFORMATION

To create more than one table of contents, follow these steps:

  1. Create a separate bookmark for each section of the document for which you want to create a table of contents. To create the bookmark:

    a. Select the entire section and then click Bookmark on the Edit menu.

    b. In the Bookmark Name text box, type a name for the bookmark, for

          example "part1" (without quotation marks), and then click the Add
          button.
    

  2. Repeat step 1 for each section of the document for which you want to build a separate table of contents.

  3. If you will be generating the table of contents based on the built-in heading Styles, then apply the styles as required. If you will be generating the table of contents with other styles, then apply those styles as required.

  4. If you will be using TC fields to generate the Table of Contents, then mark the text that you want to include in the table as follows:

    a. Select the text that you want to include and then press

          COMMAND+OPTION+SHIFT+O.
    

          The Mark Table Of Contents Entry box will appear.
    

    b. To assign a different indent level to the text, change the number in

          the Level box.
    

    c. Choose Mark when you're done. Word will create a TC field in the

          document that contains the text that you selected.  (Note: You can
          also insert a TC field in your document by choosing Field from the
          Insert menu.  Under Categories, choose Index & Tables, then choose
          TC under Fields and then type the desired text.)
    

  5. To create the Table of Contents for the first section that you bookmarked, follow these steps:

    a. Place the insertion point where you want the Table of Contents for

          that section to appear.
    

    b. On the Insert Menu, click Field. From the Index and Tables

          Category, choose TOC, and then click Options to bring up the Field
          Options dialog box.
    

    c. Choose the \b switch and click Add to Field, then type in the

          bookmark name after the switch.  For example  "TOC \b part1"
          (without the quotation marks).
    

    d. Word will default to building the Table of Contents based on the

          built-in Heading Styles if no other switches are added to the field.
    

    e. The following are examples of some other switches that can be added

          to the field:
    

             \f     builds a TOC using TC field entries
             \t     builds a TOC using other style names
             \o     builds a TOC using heading styles (outline levels)
    
    
If you want to build the TOC using heading styles as well as TC fields or other styles, then you must add the \o switch as well as the \f and \t switches.

  1. Repeat steps 3-5 for each section of the document for which you want to create a separate Table of Contents.

For more information about Table of Contents and fields, click Contents And Index on the Help menu (or on the Balloon Help menu if you are using a version of the Macintosh operating system earlier than 8.0), click the Index button in Word Help, type the following text

   table of contents, field codes

and then click Show Topics. Select the "User field codes for indexes, tables of contents, or other tables" topic, and click Go To. If you are unable to find the information you need, ask the Office Assistant.

This procedure can also be used to create multiple indexes or tables of authority.

REFERENCES

For additional information, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q154025
   TITLE     : WD: How to Have More Than One Index in a Document


Additional query words: table tables contents authority more than one
Keywords : kbfield
Version : MACINTOSH:6.0,6.0.1,6.0.1a
Platform : MACINTOSH
Issue type : kbhowto


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Last reviewed: March 9, 1998
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