WD97: Cross Reference to ListNum Field Is Incomplete

ID: Q165740

The information in this article applies to:

• Microsoft Word 97 for Windows

SYMPTOMS

When you insert a cross-reference to a ListNum field, the cross-reference may not include the complete ListNum context if all of the following conditions are true:

• The ListNum field is located previous to the cross-reference.

  -and-

• The cross-reference is being inserted into a paragraph containing a higher level ListNum then the ListNum being referenced.

  -and-

• There is not a higher level ListNum field (other than the ListNum field contained in the paragraph where the cross-reference is being inserted) between the cross-reference and the ListNum that is being cross- referenced.

WORKAROUND

Consider using outline numbering or a combination of outline numbering and ListNum fields.

STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article.

MORE INFORMATION

A cross-reference to a ListNum field should include the entire context of the ListNum that is being cross-referenced unless there are no higher level ListNum fields between the paragraph containing the cross-reference and the ListNum field that is being cross-referenced.

In the following discussion, the term ListNum "context" is used. A paragraph is said to be in the same ListNum context as a certain ListNum field if no higher level ListNum fields occur between the paragraph and the ListNum field.

Here is a sample list with the numbering created using ListNum fields:

   ------------------------------------
   1) This is a ListNum of level 1
        a) This is a ListNum of level 2
        b) This is a ListNum of level 2

   2) This is a ListNum of level 1
        a) This is a ListNum of level 2
        b) This is a ListNum of level 2
        c) This is a ListNum of level 2
        d) This is a ListNum of level 2

   3) This is a ListNum of level 1
        a) This is a ListNum of level 2
        b) This is a ListNum of level 2
   ------------------------------------

If you insert a cross-reference in line 2d and reference either line 2a, 2b, 2c, or 2d, you will only get "a)," "b)," "c)," or "d)" as the cross reference because the cross-reference is in the same context as the item being cross-referenced.

However, if you insert a cross-reference in line 2d and reference either line 1a, 1b, 3a, or 3b, you will get the full context "1)a)," "1)b)," "3)a)," or "3)b)" as the cross-reference because the cross-reference is in a different context than the item being cross-referenced.

The problem also occurs when you insert a cross-reference in line 3) and reference 2a, 2b, 2c, or 2d. You should get the full context of "2)a)," "2)b)," "2)c)," or "2)d)" because you are referencing a line that is outside the context of the paragraph where you are inserting the cross reference. However, in this situation, you will get the incorrect cross- reference of "a," "b," "c," or "d."

NOTE: Inserting a cross-reference in line "3)" and cross-referencing lines "1a" or "1b" works correctly (giving you the full context).

REFERENCES

For more information on ListNum fields and Outline Numbering, please see the following articles in the Microsoft Knowledge Base:

   ARTICLE ID: Q159943
   TITLE     : WD97: General Information About Bullets and Numbering

   ARTICLE ID: Q162895
   TITLE     : WD97: How to Use the ListNum Field in Word

   ARTICLE ID: Q155961
   TITLE     : WD97: ListNum Field Not Converted Saving to Word 6.0/95

   ARTICLE ID: Q160977
   TITLE     : WD97: Error: ListNum Field In Table Causes Invalid Page
               Fault

   ARTICLE ID: Q165470
   TITLE     : WD97: Outline Numbering Links to All Styles After Style Copy

   ARTICLE ID: Q157138
   TITLE     : WD97: Outline Numbering Is Not Reapplied

   ListNum

Keywords          : kbualink97 kbusage word97 kbnumbering 
Version           : 97
Platform          : WINDOWS

Last Reviewed: December 19, 1998