WD98: Character Formatting Keyboard Commands in MacWordLast reviewed: February 17, 1998Article ID: Q177184 |
The information in this article applies to:
SUMMARYThis article contains a list of keyboard shortcuts available in Microsoft Word 98 Macintosh Edition. This list is a compilation of the individual keyboard shortcut lists available in Word Help. NOTE: Shortcut keys mentioned in the Help topics, menus, and dialog boxes refer to the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard. If you are using keyboard layout different from the version of Word you are using, you may have to make adjustments when using shortcut keys.
MORE INFORMATION
Function Key Shortcuts
OPTION COMMAND
SHIFT CONTROL OPTION COMMAND +SHIFT +SHIFT
KEY Key only +Key +Key +Key +Key +Key +Key
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F1 Edit Undo
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F2 Edit Copy Copy File Print
Text Preview
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F3 Edit Copy Change Create Spike Insert
Case AutoText Spike
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F4 Edit Paste Close Repeat
Active Find
Document
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F5 Go To Go Restore Document Edit
command Back the Restore Bookmark
(Edit document
menu) window
size
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F6 Other Other Go to Go to Go to Go to
Pane Pane the the the the
next next previous previous
window window window window
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F7 Tools Tools Next Update
Proofing Thesaurus Misspelling Source
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F8 Extend a Shrink a Tools Column
selection selection Macro Select
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F9 Update Switch View Insert
selected between Field Field
fields a field Codes Character
code and
its result
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F10 Activate WW2
the menu Ruler
bar Mode
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F11 Go to Go to View Lock Unlock
the next the VB Code fields fields
field previous
field
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F12 Save As
command
(File
menu)
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Keys for Working with Documents
Create a new document COMMAND+N
Open a document COMMAND+O
Print a document COMMAND+P
Close a document COMMAND+W
Split a document OPTION+COMMAND+S
Save a document COMMAND+S
Save a document with a different name F12
Quit Word COMMAND+Q
Find text, formatting, and special items COMMAND+F
Repeat find OPTION+COMMAND+Y
Replace text, specific formatting,
and special items COMMAND+H
Go to a page, bookmark, footnote, table,
comment, graphic, or other location COMMAND+G
Go back to a page, bookmark, footnote, table,
comment, graphic, or other location OPTION+COMMAND+Z
Browse a document OPTION+COMMAND+HOME
Cancel an action COMMAND+ESC
Undo an action COMMAND+Z
Redo or repeat an action COMMAND+Y
Switch to page layout view OPTION+COMMAND+P
Switch to outline view OPTION+COMMAND+O
Switch to normal view OPTION+COMMAND+N
Move between a master document
and its subdocuments CONTROL+\
Activate Thesaurus SHIFT+OPTION+R or
SHIFT+F7
View VB Code OPTION+F11
Word 5 Menus CONTROL+5 or
CONTROL+8
Toggle Track Changes for active document COMMAND+SHIFT+E
Insert Annotation COMMAND+OPTION+A
Keys for Formatting Characters and Paragraphs
Format Characters:
Format font COMMAND+D
Change the font COMMAND+SHIFT+F
Change the font size COMMAND+SHIFT+P
Increase the font size COMMAND+SHIFT+>
Decrease the font size COMMAND+SHIFT+<
Increase the font size by 1 point COMMAND+]
Decrease the font size by 1 point COMMAND+[
Change the formatting of characters
(Font command, Format menu) COMMAND+D
Change the case of letters SHIFT+F3 or
COMMAND+OPTION+C
Format letters as all capitals COMMAND+SHIFT+A
Apply bold formatting COMMAND+B
Apply an underline COMMAND+U
Underline words but not spaces COMMAND+SHIFT+W
Double-underline text COMMAND+SHIFT+D
Apply hidden text formatting COMMAND+SHIFT+H
Apply italic formatting COMMAND+I
Format letters as small capitals COMMAND+SHIFT+K
Apply subscript formatting
(automatic spacing) COMMAND+EQUAL SIGN
Apply superscript formatting
(automatic spacing) COMMAND+SHIFT+PLUS SIGN
Remove manual character formatting CONTROL+SPACEBAR or
COMMAND+SHIFT+Z
Change the selection to Symbol font COMMAND+SHIFT+Q
Copy formats COMMAND+SHIFT+C
Paste formats COMMAND+SHIFT+V
Format Paragraphs:
Format Paragraph dialog box COMMAND+OPTIONS+M
Single-space lines COMMAND+1
Double-space lines COMMAND+2
Set 1.5-line spacing COMMAND+5
Add one-line spacing preceding a paragraph COMMAND+0 (zero--not
numeric keyboard)
Remove one-line spacing preceding a paragraph COMMAND+0 (zero--not
numeric keyboard)
Center a paragraph COMMAND+E
Justify a paragraph COMMAND+J
Left align a paragraph COMMAND+L
Right align a paragraph COMMAND+R
Indent a paragraph from the left COMMAND+M
Remove a paragraph indent from the left COMMAND+SHIFT+M
Create a hanging indent COMMAND+T
Reduce a hanging indent COMMAND+SHIFT+T
Remove paragraph formatting OPTION+COMMAND+Q
Apply a style COMMAND+SHIFT+S
Start AutoFormat OPTION+COMMAND+K
Apply the Normal style COMMAND+SHIFT+N or
OPTION+SHIFT+CLEAR
Apply the Heading 1 style OPTION+COMMAND+1
Apply the Heading 2 style OPTION+COMMAND+2
Apply the Heading 3 style OPTION+COMMAND+3
Apply the List style COMMAND+SHIFT+L
Autoformat a document COMMAND+OPTION+K
Keys for Editing and Moving Text and Graphics
Delete Text and Graphics:
Delete one character to the left DELETE
Delete one word to the left COMMAND+DEL
Delete one character to the right DELETE(FORWARD)
Delete one word to the right COMMAND+DELETE(FORWARD)
or COMMAND+OPTION+G
Cut selected text to the Clipboard COMMAND+X
Undo the last action COMMAND+Z
Edit Bookmark COMMAND+SHIFT+F5
Copy and Move Text and Graphics:
Copy text or graphics COMMAND+C
Move text or graphics F2 (then move the
insertion point and
press ENTER)
Create AutoText OPTION+F3
Paste the Clipboard contents COMMAND+V
Deletes a selection and adds it to the
Spike AutoText Contents COMMAND+F3
Paste the Spike contents
and empties the Spike AutoText Contents COMMAND+SHIFT+F3
Insert Special Characters:
A field COMMAND+F9
A line break SHIFT+RETURN
A page break SHIFT+ENTER
A Section break COMMAND+ENTER
A column break COMMAND+SHIFT+RETURN
An optional hyphen COMMAND+HYPHEN
A non-breaking hyphen COMMAND+SHIFT+HYPHEN
A non-breaking space CONTROL+SHIFT+SPACEBAR
Select Text and Graphics:
NOTE: Select text by holding down SHIFT and pressing the key that moves
the insertion point.
One character to the right SHIFT+RIGHT ARROW
One character to the left SHIFT+LEFT ARROW
To the end of a word COMMAND+SHIFT+RIGHT ARROW
To the beginning of a word COMMAND+SHIFT+LEFT ARROW
To the end of a line SHIFT+END
To the beginning of a line SHIFT+HOME
One line down SHIFT+DOWN ARROW
One line up SHIFT+UP ARROW
To the end of a paragraph COMMAND+SHIFT+DOWN ARROW
To the beginning of a paragraph COMMAND+SHIFT+UP ARROW
One screen down SHIFT+PAGE DOWN
One screen up SHIFT+PAGE UP
To the end of a window OPTION+COMMAND+PAGE DOWN
To the beginning of a document COMMAND+SHIFT+HOME
To include the entire document COMMAND+A
To a vertical block of text COMMAND+SHIFT+F8, and
then use the arrow keys;
press ESC to cancel
selection mode
To a specific location in a document F8+arrow keys; press ESC
to cancel selection mode
Select Text and Graphics in a Table:
Select Table COMMAND+OPTION+T or
OPTION+CLEAR
Select the next cell's contents TAB
Select the preceding cell's contents SHIFT+TAB
Extend a selection to adjacent cells Hold down SHIFT and press
an arrow key repeatedly
Select a column Click in the column's top
or bottom cell. Hold down
SHIFT and press the UP
ARROW or DOWN ARROW key
repeatedly
Extend a selection (or block) COMMAND+SHIFT+F8, and
then use the arrow keys;
press ESC to cancel
selection mode
Reduce the selection size SHIFT+F8
Select an entire table OPTION+5 on the numeric
keypad (with NUM LOCK
off)
Extend a Selection:
Turn extend mode on F8
Select the nearest character F8, and then press the
LEFT ARROW or RIGHT ARROW
key
Increase the size of a selection F8 (press once to select
a word, twice to select a
sentence, and so forth)
Reduce the size of a selection SHIFT+F8
Turn extend mode off ESC
Move the Insertion Point:
One character to the left LEFT ARROW
One character to the right RIGHT ARROW
One word to the left COMMAND+LEFT ARROW
One word to the right COMMAND+RIGHT ARROW
One paragraph up COMMAND+UP ARROW
One paragraph down COMMAND+DOWN ARROW
One cell to the left (in a table) SHIFT+TAB
One cell to the right (in a table) TAB
Up one line UP ARROW
Down one line DOWN ARROW
To the end of a line END
To the beginning of a line HOME
To the top of the window OPTION+COMMAND+PAGE UP
To the end of the window OPTION+COMMAND+PAGE DOWN
Up one screen (scrolling) PAGE UP
Down one screen (scrolling) PAGE DOWN
To the top of the next page COMMAND+PAGE DOWN
To the top of the previous page COMMAND+PAGE UP
To the end of a document COMMAND+END
To the beginning of a document COMMAND+HOME
Move Around in a Table:
Next cell in a row TAB
Previous cell in a row SHIFT+TAB
First cell in a row OPTION+HOME
Last cell in a row OPTION+END
First cell in a column OPTION+PAGE UP
Last cell in a column OPTION+PAGE DOWN
Previous row UP ARROW
Next row DOWN ARROW
Insert Paragraphs and Tab Characters in a Table:
Insert rows into a table COMMAND+CONTROL+V
New paragraphs in a cell ENTER or RETURN or
CONTROL+OPTION+M
Tab characters in a cell CONTROL+TAB
Keys for Reviewing Documents
Turn revision marks on or off COMMAND+SHIFT+E Go to the beginning of a comment COMMAND+HOME Go to the end of a comment COMMAND+END Keys for Performing a Mail Merge
A mail merge check CONTROL+SHIFT+K Merge to a new document CONTROL+SHIFT+N Print the merged document CONTROL+SHIFT+M Edit a mail-merge data document CONTROL+SHIFT+E Insert a merge field CONTROL+SHIFT+F Keys for Printing and Previewing Documents
Print a document COMMAND+P Switch to Print Preview OPTION+COMMAND+I Move around the preview page when zoomed in Arrow keys Move by one preview page when zoomed out PAGE UP or PAGE DOWN Move to the first preview page when zoomed out COMMAND+HOME Move to the last preview page when zoomed out COMMAND+END Keys for Working with Fields
A DATE field CONTROL+SHIFT+D
A LISTNUM field OPTION+COMMAND+L
A PAGE field CONTROL+SHIFT+P
A TIME field CONTROL+SHIFT+T
An empty field COMMAND+F9
Lock field COMMAND+F11 or
COMMAND+3
Unlock field COMMAND+SHIFT+F11 or
COMMAND+4
Update linked information in a Word
source document COMMAND+SHIFT+F7
Update selected fields F9
Unlink a field COMMAND+SHIFT+F9
Next field F11
Previous field SHIFT+F11
Keys for Working with a Document Outline
Promote a paragraph OPTION+SHIFT+LEFT ARROW
Demote a paragraph OPTION+SHIFT+RIGHT ARROW
Move selected paragraphs up OPTION+SHIFT+UP ARROW
Move selected paragraphs down OPTION+SHIFT+DOWN ARROW
Expand text under a heading CONTROL+SHIFT+PLUS SIGN
Collapse text under a heading CONTROL+SHIFT+MINUS SIGN
Expand or collapse all text or headings CONTROL+SHIFT+A
Show the first line of body text
or all body text CONTROL+SHIFT+L
Show all headings with the Heading 1 style CONTROL+SHIFT+1
Show all headings up to Heading n CONTROL+SHIFT+n (n=1-9)
Keys for Menus
Show the shortcut menu SHIFT+F10
Make the menu bar active F10
Select the next or previous command
on the menu or submenu DOWN ARROW or UP ARROW
(with the menu or submenu
displayed)
Select the menu to the left or right; or,
with a submenu visible, switch between
the main menu and the submenu LEFT ARROW or RIGHT ARROW
Keys for Macintosh Operating System Dialog Boxes
Switch to the next program COMMAND+TAB
Switch to the previous program COMMAND+SHIFT+TAB
Close the active document window COMMAND+W
Restore the active document window COMMAND+F5
Switch to the next document window COMMAND+F6
Switch to the previous document window COMMAND+SHIFT+F6
Close active pane CONTROL+SHIFT+C
Switch to the next tab in a dialog box CONTROL+TAB or
CONTROL+PAGE
DOWN
Switch to the previous tab in a dialog box CONTROL+SHIFT+TAB or
CONTROL+PAGE UP
Move to the next option or option group TAB
Move to the previous option or option group SHIFT+TAB
Move between options in the selected drop-down
list box or between some options
in a group of options Arrow keys
Perform the action assigned to the selected
button; select or clear the check box RETURN
Move to the option by the first letter in the
option name in a drop-down list box Letter key for the first
letter in the option name
you want (when a drop-
down list box is
selected)
Select the option or select or clear the
check box by the letter underlined
in the option name COMMAND+ letter key
list box is selected)
Perform the action assigned to the default
button in the dialog box RETURN
Cancel the command and close the dialog box ESC
Move to the beginning of the entry HOME
Move to the end of the entry END
Move one character to the left or right LEFT ARROW or
RIGHT ARROW
Move one word to the left or right COMMAND+LEFT ARROW or
COMMAND+RIGHT ARROW
Select from the insertion point to the
beginning of the entry SHIFT+HOME
Select from the insertion point to the end
of the entry SHIFT+END
Select or deselect one character to the left SHIFT+LEFT ARROW
Select or deselect one character to the right SHIFT+RIGHT ARROW
Select or deselect one word to the left COMMAND+SHIFT+LEFT ARROW
Select or deselect one word to the right COMMAND+SHIFT+RIGHT ARROW
Keys for Working with Web Pages
Insert a hyperlink COMMAND+K Go back one page OPTION+LEFT ARROW Go forward one page OPTION+RIGHT ARROW Refresh F9 Keys for Working with Cross-References, Footnotes, and Endnotes
Mark a table of contents entry COMMAND+OPTION+SHIFT+O Mark a table of authorities entry COMMAND+OPTION+SHIFT+I Mark an index entry COMMAND+OPTION+SHIFT+X Insert a footnote OPTION+COMMAND+F Insert an endnote OPTION+COMMAND+EFor more information about keyboard shortcuts, click the Office Assistant, type "Shortcut Keys," click Search, and then click to view the "Shortcut Keys" topic. NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Word Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:
ARTICLE-ID: Q120802 TITLE : Office: How to Add/Remove a Single Office Program or ComponentFor additional information about this situation in earlier versions of Word, please see the following article in the Microsoft Knowledge Base:
ARTICLE-ID: Q27356 TITLE : WD: Character Formatting Keyboard Commands |
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