WinWord: Separate Paragraphs Promote Together in Outline View

ID: Q79810

The information in this article applies to:

Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c

SYMPTOMS

In Microsoft Word for Windows, if you insert a paragraph return using the Edit Replace command while working in outline view, the resulting two paragraphs promote together in outline view, as if they were still one paragraph.

WORKAROUND

When breaking a paragraph into two separate paragraphs, press the ENTER key; or, if you use the Edit Replace command to insert the paragraph mark, first verify you are not in outline view.

Steps to Reproduce Problem

Word for Windows Version 2.0

1. From the File menu, choose New, and choose the OK button. On one

   line in the new document, type the following:

      This is para1 - This is para2

2. From the View menu, choose Outline.

3. From the Edit menu, choose Replace.

4. In the Find What field, type " - " (SPACEBAR, HYPHEN, SPACEBAR,

   without the quotation marks).

5. In the Replace With field, type "^p" (without the quotation marks).

6. Choose the Replace button, then choose the Cancel button.

7. Position the insertion point in the first paragraph.

8. Choose the Promote Heading Level button on the outline bar (or

   press ALT+SHIFT+LEFT ARROW) to apply the Heading 1 style to the first
   paragraph.

Word for Windows Version 1.x

1. From the File menu, choose New, and choose the OK button. On one

   line in the new document, type the following:

      This is para1 - This is para2

2. From the View menu, choose Outline.

3. From the Edit menu, choose Replace.

4. In the Search for field, type " - " (SPACEBAR, HYPHEN, SPACEBAR,

   without the quotation marks).

5. In the Replace With field, type "^p" (without the quotation marks).

6. Choose the OK button.

7. Position the insertion point in the first paragraph.

8. Choose the Promote Heading Level button on the outline bar (or

   press ALT+SHIFT+LEFT ARROW) to apply the Heading 1 style to the first
   paragraph.

Only the first paragraph should be promoted; the second paragraph should retain the Normal style. Word for Windows promotes both paragraph 1 and paragraph 2, even though they display as two separate paragraphs.

STATUS

Microsoft is researching this problem and will post new information here as it becomes available.

REFERENCES

"Microsoft Word for Windows User's Guide," version 2.0, pages 510-512

"Microsoft Word for Windows User's Reference," version 1.x, pages 235-240

KBCategory: KBSubcategory: Additional query words: 2.0 2.0a 2.0a 2.0b 2.0a-CD word6 winword 2.0b 2.0a-CD 6.0 6.0a 6.0c winword2

Version           : 1.x 2.x 6.0 6.0a 6.0c
Platform          : WINDOWS

Last Reviewed: February 6, 1998