Word Err Msg: "No Entries Found" When Compiling Index or TOC

ID: Q84723

The information in this article applies to:

SUMMARY

In Microsoft Word for the Macintosh, the following error message may occur when Word is compiling an index or table of contents: 

   No entries found
This message indicates that Word cannot find the table of contents or index entries. Following are four situations that can cause this error message to appear:

Situation 1: Incorrect Table of Contents Setup

When it is generating a table of contents, Word may not find entries because it is not collecting them using the correct method. To correctly generate a table of contents after setting up its entries, do the following:

1. From the Insert menu, choose Table of Contents (the Utilities menu 

   in Word 4.0, the Document menu in Word 3.x).
2. Under Collect, select the correct option: 

    - Select the Outline option if you have set up the table of
      contents using Word's built-in outline styles (heading 1,
      heading 2, and so on).

    - Select .C. Paragraphs if you have set up the table of contents
      using .c. codes.
3. For Level, select the All option to ensure that Word will find all 
   entries. Or, if you want to collect entries only from particular
   levels, be sure to correctly indicate the desired levels in the
   From and To boxes. For example, to generate a table of contents
   including only first and second level entries, type 1 in the From
   box and type 2 in the To box.
4. Choose the Start button. Word should now generate a table of 
   contents.

Situation 2: Missing .c. or .i. Codes

The .i. and .c. codes must be in the main body of the document. Word does not search for these codes in headers, footers, or footnotes. Any index or table of contents entries in a header, footer, or footnote must be copied and pasted into the main part of the document before they can be found.

Situation 3: Incorrectly Formatted .c. or .i. Codes

The .i. and .c. codes must be formatted as hidden text in order to be found by the Index and Table of Contents commands. If these codes are not formatted as hidden text, they can be changed manually, or Word's Find and Replace commands (Find and Change in Word 3.x and 4.0) can be used to help automate the task.

Situation 4: Incorrectly Formatted Outline Heading Entries

The Table Of Contents command cannot find outline heading entries if they are formatted as hidden text.

If a table of contents must be created from headings that are formatted as hidden text, either use the ".c." method (which will acknowledge hidden text), or temporarily remove the hidden-text formatting from those headings.

MORE INFORMATION

For more information on creating a table of contents, see pages 538-536 in the "Microsoft Word User's Guide" for version 5.0; pages 355-361 in the "Reference to Microsoft Word" for version 4.0; or pages 366-375 in the "Reference to Microsoft Word" for version 3.0.

For more information about creating an index, see pages 528-538 in the "Microsoft Word User's Guide" for version 5.0; pages 133-140 in the "Reference to Microsoft Word" for version 4.0; or pages 139-144 in the "Reference to Microsoft Word" for version 3.0.

For more information about automatically finding and replacing text formatting, see pages 242-245 in the "Microsoft Word User's Guide" for version 5.0; page 59 in the "Reference to Microsoft Word" for version 4.0; or page 50 in the "Reference to Microsoft Word" for version 3.0.

KBCategory: kbusage kberrmsg KBSubCategory: kbformat Additional query words: macword macword5 word6 toc entry 3.0 3.01 3.02 4.0 5.0 6.0 

Keywords          : macword word6 winword2 macword5 
Version           : WINDOWS: 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c, 7.0, 7.0a; MACINTOSH:3.0,3.01,3.02,4.0,5.0,5.10,6.0,6.0.1,6.0.1a;

Last Reviewed: November 18, 1997