**ID: q187667**

The information in this article applies to:

- Microsoft Excel 98 Macintosh Edition

This article contains formulas that calculate the following:

- The number of occurrences of a text string in a range of cells.
- The number of occurrences of a character in one cell.
- The number of occurrences of a character in a range of cells.
- The number of words (or text strings) separated by a character in a
cell.

Use the following formula to count the number of occurrences of a text string in a range:

```
=SUM(LEN(<range>)-LEN(SUBSTITUTE(<range>,"text","")))/LEN("text")
```

where <range> is the cell range in question and "text" is replaced by the
specific text string you want to count.
NOTE: The above formula must be entered as an array formula. To enter a formula as an array formula, press COMMAND+ENTER.

The formula must be divided by the length of the text string because the sum of the character length of the range is decreased by a multiple of each occurrence of the text string. This formula can replace all later formulas in this article except the formula to count the number of words in a cell.

1. Start Microsoft Excel and open a new workbook.

2. Type the following on sheet1:

```
A1: Fruit
A2: apple,apple
A3: orange
A4: apple,orange
A5: grape
A6: orange,grape
A7: grape, apple
A8: =SUM(LEN(A2:A7)-LEN(SUBSTITUTE(A2:A7,"apple","")))/LEN("apple")
NOTE: The above formula must be entered as an array formula. To enter a
formula as an array formula, press COMMAND+ENTER.
```

The value of cell A8 is 4 because the text "apple" appears four times in
the range.

If you are concerned about searching for a single character in a single cell, the formula is simplified to:

```
=LEN(<range>)-LEN(SUBSTITUTE(<range>,"a",""))
```

where <range> is the cell range in question and "a" is replaced by the
character you want to count.
NOTE: This formula does not need to be entered as an array formula.

Use the same data from the preceding example; assume you want to count the number of occurrences or the character "p" in A7. Type the following formula in cell A9:

```
A9: =LEN(A7)-LEN(SUBSTITUTE(A7,"p",""))
```

The value of cell A9 is 3 because the character "p" appears three times in
A7.

If you are concerned about searching for a single character in a range, the formula is simplified to:

```
=SUM(LEN(range)-LEN(SUBSTITUTE(range,"a","")))
```

where <range> is the cell range in question and "a" is replaced by the
character you want to count.
NOTE: The above formula must be entered as an array formula. To enter a formula as an array formula, press COMMAND+ENTER.

Use the same data from the preceding example; assume you want to count the number of occurrences or the character "p" in A2:A7. Type the following formula in cell A10:

```
A10: =SUM(LEN(A2:A7)-LEN(SUBSTITUTE(A2:A7,"p","")))
```

NOTE: The above formula must be entered as an array formula. To enter a
formula as an array formula, press COMMAND+ENTER.
The value of cell A10 is 11 because the character "p" appears eleven times in A2:A7.

The following formula counts the number of words in a cell that are separated by a specific character:

```
=IF(LEN(TRIM(<cell_ref>))=0,0,LEN(<cell_ref>)-
LEN(SUBSTITUTE(<cell_ref>,<char>,""))+1)
```

where <cell_ref> is the cell reference and <char> is the character
separating the words.
NOTE: There are no spaces in the above formula; multiple lines are used only to fit the formula into this document. Do not include any spaces when you type it into the cell. This formula does not need to be entered as an array formula.

Follow these steps to count the number of words in a cell where the words are separated by a space character:

1. Start Microsoft Excel and open a new workbook.

2. Type the following on sheet1:

```
A1: The car drove fast
A2: =IF(LEN(TRIM(A1))=0,0,LEN(TRIM(A1))-LEN(SUBSTITUTE(A1," ",""))+1)
```

The formula in cell A2 returns a value of 4 to reflect that the string
contains four words separated by spaces. If words are separated by multiple
spaces or if words start or end in a space it doesn't matter. The TRIM
function removes extra space characters and starting and ending space
characters in the text in the cell.
In Microsoft Excel, you can also use a macro to count the occurrences of a specific character in a cell, or range of cells. For additional information, please see the following article in the Microsoft Knowledge Base:

` ARTICLE-ID: `**Q89794**
TITLE : XL: Counting Occurrence of a Character in Selection

Additional query words: XL98
```
Keywords : kbdta xlformula
Version : MACINTOSH:98
Platform : MACINTOSH
Issue type : kbhowto
```

Last Reviewed: May 17, 1999